Purchasing & Accounts Payable Clerk

at  Wheeling University

Wheeling University, a Catholic university, seeks a qualified Purchasing & Accounts Payable Clerk. This position is available immediately. Successful candidates must be committed to the academic success of the students and be able to support and promote the University’s Mission.
Responsible for University disbursement processes including purchasing, accounts payable, monitoring of travel reimbursements and credit card postings/reconciliations. Supports budget development, monitoring, and transfers. Must have strong communication and customer service skills.

MINIMUM EXPERIENCE LEVEL REQUIRED

Associate Degree in Business or related field.

• Bachelors preferred.

MINIMUM EXPERIENCE LEVEL REQUIRED

One to three years of related experience.

JOB DUTIES

Manages the Universitys accounts payable processes including matching invoices to purchase orders, maintaining vendor data and files, and related correspondence with vendors and purchasing departments. Reconciles invoice discrepancies and vendor statements. Ensures proper authorization account distribution, and availability of funds. Ensures same for non-PO expenditures. Prepares/distributes checks and makes payment by University credit card or bank wire as appropriate. Provides data and reports for cash flow monitoring purposes. Issues annual 1096/1099 forms. Other duties as assigned.