Purchasing and Inventory coordinator

at  Bayshore HealthCare

Reporting to the Manager, Purchasing and Inventory, this position is vital for supporting all business units with adequate inventory. The Purchasing and Inventory Management Coordinator ensures the uninterrupted supply of inventory in a fast-paced, growing company with seven-day operations. This role is responsible for managing accurate inventory levels, this role involves overseeing procurement, leading annual inventory counts, and coordinating with suppliers. This position collaborates with cross-functional teams for Quality Management Reviews and utilizes NAVISION for inventory monitoring.

• Demonstrate proficiency in the Warehouse Management System (WMS) and adhere to its protocols for all warehouse activities.
• Oversee the procurement of medical supplies, drugs, and equipment for all BSRX divisions by placing purchase orders with vendors and following up to communicate updates with internal stakeholders.
• Lead and coordinate the annual inventory count in collaboration with relevant stakeholders.
• Manage Quarterly Business Reviews (QBR) with suppliers to assess performance and address any issues.
• Collaborate with cross-functional teams to complete Quality Management Reviews (QMR), including conducting root cause analyses.
• Generate purchase orders using NAVISION based on demand forecasts, lead times, reorder quantities, available storage capacity, and usage rates.
• Establish, monitor, and adjust safety stock levels, lead times, delivery schedules, and order quantities through statistical analysis, MRP reporting, and physical inventory checks.
• Track the movement of supplies and materials between departments and subcontractors, expedite orders when necessary, and coordinate issue resolution with suppliers and internal teams.
• Maintain and organize inventory levels, adjusting as needed during periods of significant volume change.
• Prepare Purchase Requisition Orders for materials, equipment, drugs, and supplies.
• Compile and maintain reports and records for items ordered and received.
• Collaborate with the warehouse team on receiving, picking, kitting, and logistics, while documenting internal processes with staff and management.
• Coordinate the flow of supplies and transfer orders to subcontractors.
• Work with NDC to source substitute items and kitting components for production.
• Prepare and analyze spreadsheets and reports related to the Warehouse Management System.
• Identify potential inventory shortages or expiration dates through reports and take appropriate action.
• Manage and adjust kit levels as required.
• Participate in cycle counts and inventory audits as necessary.
• Regularly audit and count kit stock levels, investigate discrepancies, and communicate findings to relevant stakeholders.
• Ensure that production and sales orders accurately reflect changes in stock levels.
• Perform daily receiving and picking duties as part of routine operations with Dex wholesaler.
• Engage in ongoing internal and/or external continuing education activities and adhere to Bayshore policies and procedures.
• Prepare Inventory Adjustment Requests for approval and forward them to NDC for processing.
• Conduct daily, weekly, and monthly inventory reconciliations to ensure stock accuracy.
• Participate in quality initiatives and continuous improvement efforts in alignment with the company’s Quality Management System.
• Contribute to process improvements and other initiatives to enhance business operations.
• Willingness to work for extended periods in cold environments (walk-in coolers) while handling and packaging pharmaceutical products.
• Ability to maintain focus, attention to detail, and adherence to GMP or applicable regulatory guidelines, while working in temperature-controlled settings.
• Physical stamina to handle repetitive tasks in cooler conditions, including the use of appropriate PPE.
• Other duties as assigned.
  Job Qualification
  Bayshore is committed to a high quality and safe environment for both our staff and clients/patients. At Bayshore all new hires must have received the full series of a COVID-19 vaccine or combination of COVID-19 vaccines approved by Health Canada (e.g., two doses of a two dose vaccine series or one dose of a single- dose vaccine series); AND have received the final dose of the COVID-19 vaccine at least 14 days prior to the official start date of hire. Medical exemptions or any other kinds of requested exemptions based upon Human Rights Code will be considered on a case-by-case basis.
  Bayshore operates in accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and applicable Provincial Human Rights Code.