Purchasing Assistant

at  Pacifica

EXPERIENCE AND SKILLS

Ability to work with minimal supervision and deliver high quality work to tight deadlines.
Knowledge of core general stock accounting procedures.
Knowledge in stock and logistics environment will be beneficial.
Functional and Technical Skills: Proficient in MS office Applications; Intermediate excel preferred.
Good knowledge of company procedure and experience of adherence to them.
Knowledge of Health & Safety requirements and experience of adherence to them.

Accurate daily ordering of spare parts to individual suppliers as well as preventing over ordering by checking each order before approving.
Add new part numbers to Complete Services; find supplier, add details - part number, description and prices.
Actively monitor and resolve emails on the various mailboxes; Purchasing, Lamona and others.
Action (daily) all lines allocated from D1, D2 and D3 reports where appropriate.
Daily completion of warehouse pick / lost report.
Contact suppliers for ETA’s on late / backorder parts ensuring ETA’s are updated within system.
Reschedule appointments for delayed parts, liaising with suppliers for accurate ETA’s
Prevent cancelled appointments through effective management / movement of parts from future dated appointments.
Reporting of any damaged or missing parts to suppliers to initiate credits
Ensure spare parts are returned where required within agreed timelines with clients
Assist with stock item picks where required
Investigate part supply/dispatch failures as directed by Purchasing & Logistics Manager.
Configure non-configured PCB’s and locate in the correct warehouse stock location.
Handle daily queries from call centre and suppliers in a prompt and efficient manner.
Action daily booking of spare parts into the stock management system.
Undergo any training and development as required and complete any online training courses when assigned through Pacifica’s Learning Hub.
Wear allocated PPE as and when required.