Purchasing Coordinator

at  Sofitel

Company Description
We are far more than a worldwide leader. We are more than 240000 women and men who share something unique.
Each and every day we host the world. We care for millions of people. We are all moved by curiosity. We love blending cultures. We are proud of our differences
Yes, we lead the way. But we want to go further, with audacity, with imagination, with passion

SOFITEL DUBAI THE OBELISK

Sofitel Dubai the Obelisk is Sofitel’s largest property in the Middle East. The hotel features 594 luxury guestrooms inclusive of 68 suites and 96 serviced apartments in the heart of Dubai. A variety of trendy restaurants and bars including a contemporary Asian restaurant, a Gastro Pub, a French Brasserie and Pool Bar & Lounge bring residents and patrons together to celebrate the French “Joie de Vivre”. Guests have the option to unwind at the Sofitel Spa with L’Occitane and outdoor pools with private cabanas or workout in a fully-fledged fitness center. Business travelers have access to 1,589 square meter of meeting space including one state-of-the-art ballroom ideal for the most sought after social gatherings
Sofitel Dubai the Obelisk will infuse the brand’s essence with capitalizing on a perfect balance of modernism and ancient Egypt reflective of the renowned design elements of Wafi. If you are as excited as we are about connecting hearts and showing your guest passion, join us as the next Heartist and help us to make Sofitel Dubai the Obelisk a truly welcoming destination!

Job Description

• Fully conversant with and abides by the policies and procedures in the procurement process.
• Actively monitor fluctuations in consumption patterns, taking proactive measures to manage slow-moving and non-moving items.
• Maintain cleanliness in the storage area and ensure all products are stored in compliance with hotel standards.
• Verify all incoming goods against receiving records to ensure accuracy and completeness.
• Issue supplies only on authorized requests and maintain updated inventory records at all times.
• Ensure that stocks are not accessible after hours without the Duty Manager’s approval and promptly report any after-hours stock issues to the Cost Controller the next working day.
• Conduct regular inventory checks to verify quantities, product quality, and expiration dates. Perform monthly inventories for all products stored and assist the Cost Controller with outlet inventories.
• Assist in quarterly, bi-yearly, and yearly inventories of operating equipment.
• Strictly adhere to policies and procedures in the receiving process.
• Support cost control objectives and maintain proper documentation for audits.
• Maintain records for municipal and local authority requirements related to supplies.
• Inform the Purchasing Manager and Executive Chef of any rejected deliveries, short supplies, or non-supplied products, ensuring alternative actions are taken.
• Where necessary, consult with specialists to assess the quality of supplied goods.
• Secure products received on behalf of the hotel and arrange prompt delivery to the respective department or storage area.
• Create credit notes when appropriate for returns or discrepancies.
• Document and track hotel properties that are returned, sent out for repairs, or refilled, ensuring follow-up on their return.
• Ensure all received goods are accompanied by proper and complete documentation.
• Verify the number and weight of items received through physical inspection.
• Examine the quality and quantity of received goods, ensuring prompt transfer to stores or concerned departments.
• Ensure outgoing goods are properly documented and accounted for.
• Responsible for managing all receiving-related documentation, including the Receiving Record, Receiving Report, and Daily Summary Receiving Report.
• Ensure the accounts payable system is updated with all supporting documentation at the end of the day.
• Maintain updated records of supplies on order, both physically and in the inventory system.

QUALIFICATIONS

• Previous experience in a similar role within a 5-star hotel environment is essential.
• Minimum of 1 year of purchasing experience is required.
• Knowledge of food & beverage products and procurement is a must.
• Strong proficiency in Microsoft Windows and/or relevant computer applications.
• A University/College degree in a related field is preferred.
• Excellent administrative, interpersonal, written, and verbal communication skills.
• Demonstrated organizational skills with exceptional attention to detail.
• Strong problem-solving abilities and interpersonal skills.
• High level of responsibility and reliability.
• Ability to work effectively within a team setting, ensuring smooth operational flow.

Please refer the Job description for details