Purchasing Manager- Miami

at  Soho House Co

REQUIRED SKILLS/QUALIFICATIONS:

• Minimum of 5-6 years’ experience in similar position like procurement or purchasing.
• Knowledge of procurement software and tools
• Interpersonal skills such as teamwork and good listening skills
• Negotiation skills
• Excellent communication skills
• Ability to manage time and organize
• Strong leadership skills
• Proven track record of leading a professional, efficient, high quality, service-oriented operation.
• Knowledge of local and regional sanitation and health safety compliance.
• Excel in fast-paced and high-volume, demanding work environment.
• Knowledge of Adaco is a plus.
• Must be highly organized, efficient and detail oriented.
• Strong computer skills including Excel.

PHYSICAL REQUIREMENTS

• Must be able to seize, grasp, turn and hold objects with hands.
• Must be able to work on your feet for at least 8 hours.
• Fast paced movements are required to go from one part of the club to others.
• Must be able to move, pull, carry or lift at least 50 pounds.
• Must be able to kneel, bend, crouch and climb is required.

WHY WORK WITH US…

Soho House offers competitive compensation packages that feature global benefits and perks. Whether you’re seeking entry-level employment or a new opportunity to expand your profession, we offer training to develop the technical and managerial skills necessary to enhance your career.

• Health Care + 401K: Full time employees are eligible for full benefits; Medical, Dental & Vision as well as Retirement fund with a 2% match
• Paid Time Off: Full- Time Employees have sick day’s + vacation days
• Career Development: Soho House can progress your career domestically or internationally as well as managerially or technically
• Soho Impact: Empowering the Soho House Community to make positive change, through mentoring, apprenticeship, local outreach and sustainability
• Learning & Development: An extensive range of internally and externally run courses are available for all employees.
• Cookhouse & House Tonic: Celebrating our passion for food and drink. Check out our monthly calendars and get involved in trips, training’s and events. Available to all.
• Team Events: From fitness sessions to cinema screenings and art classes, each month we hold a series of fun events which you can sign up to.
• Team Meal: Whilst on duty in our Houses & Restaurants you will be provided with a substantial meal free of char

THE ROLE

At Soho House the Purchasing Manager is responsible for overseeing and following all established procedures in ordering, receiving, storing, distributing and payment of items for the Miami area.
A successful Purchasing Manager will compare prices to maximize ROI and negotiate appropriate agreements to mitigate risk in price variances and quality control in supplier product and distribution.

MAIN DUTIES…

• Influential leader to encourage others and advocates sound financial/business decision making; demonstrates honesty/integrity; purchasing, vendor management and analysis between internal and external stakeholders for perishable and non-perishable products.
• Supervise, train and motivate all purchasing department employees daily, and thoroughly understand all of their duties and responsibilities.
• Gain complete knowledge of Adaco, train and ensure Management team is using the Adaco as per company directives in all departments.
• Responsible for purchasing, receiving and storerooms operations.
• Possess and maintain good knowledge and relationships with local vendors, understand supply and demand locally.
• Administer purchasing system by assisting departments in processing electronic purchase orders/requisitions on a daily basis.
• Oversee the effective management of the inventory storerooms, ensuring all related collaborative operating policies and procedures are maintained and adhered to and report deficiencies promptly.
• Check stock counts in all stock rooms against posted counts and against pars.
• Review inventory levels as required to determine stock on hand is adequate and determine inventory level adjustments if needed.
• Oversee the receiving process of goods entering the storeroom, ensuring all related collaborative operating policies and procedures are adhered to and reporting deficiencies promptly.
• Assist departments in sourcing new vendors and suppliers in order to determine adequate product availability and obtain the most favorable prices and terms.
• Manage the addition of new suppliers to the purchasing system, ensuring all required documentation is provided.Partner with all operational leaders in maintaining controllable costs.
• Assist management with obtaining competitive price quotations and confirm product availability.
• Assist the accounts payable team in researching any discrepancies on invoices.
• Ensure that all storage areas are secure, clean and properly organized.
• Establish and maintain par stocks on all inventoried items, keeping in mind that inventory levels must be kept as low as possible without compromising the efficiency of the operating units.
• Coordinate the corporate annual operating equipment and supply (OS&E) requirements with the company’s purchasing agent and the appropriate hotel department heads.
• Coordinate and participate as necessary in all month-end or quarterly inventories of operating equipment and supplies.Maintenance of the Food & Beverage, Events, Hotel, Club and Overhead budget and line expenses of the check book.
• Analyze market and delivery systems to assess present and future material availability.
• Oversee and execute all administrative processes and tasks in accordance with Soho House standards, including but not limited to inputting orders, invoices, transfers and requisitions into Adaco.
• Oversee all invoices on goods received against shipment to ensure quantity, quality, weights, and purchase specifications are as ordered.
• Enforce proper safeguards are in effect for the security of perishable and nonperishable food and beverage stored items.
• Generate and provide accurate and timely results in the form of reports, presentations, etc.
• Oversee all aspects of talent management within the Purchasing Department including recruiting, training, schedules, payroll, staff complaints and disciplinary procedures.
• Assess purchasing team performance, conduct appraisals, and strategize for improving team performance.
• Collaborate with the Finance team to ensure accurate and timely payment of invoices.
• Performs other duties as assigned by the General Managers.