Purchasing Manager

at  Summit Integrated Systems

ABOUT US:

At Summit Integrated, we pride ourselves on delivering top-notch services and solutions to our clients for over 20 years. We are a Colorado-based full service, purpose-driven, Audio Video Lighting integrator with an extensive national reach in the House of Worship industry. Our church audio, video, and lighting systems are powerful, yet user-friendly, and equip our clients with the right industry tools and training to take their worship experiences to the next level. We value providing a rewarding employee atmosphere of working as a team towards shared goals and rewards, and we are looking for individuals who embody our core values of: People First, Driven by Excellence, Be Humble-Stay Humble, Integrity Speaks Louder than Words, Generosity without Limits, Don’t Forget to Have Fun.

Responsibilities :

• Creates and processes project/change order purchase orders in the accounting system within expected ordering window, based on contract signature.
• Determines appropriate ordering date for products based on estimated vendor delivery date.
• Creates and follows up to completion all Returned Merchandise Authorizations (RMAs) for product returns (either defective or surplus products). Contacts appropriate vendors for returns, monitors status, communicates as needed, and tracks credits. Coordinates returned product shipping with the Warehouse Manager.
• Orders shop stock inventory items periodically when notified by Warehouse Manager (e.g. cables, plates, tape, velcro, screws, etc.).
• Manages group email account(s) for ordering, responding to correspondence in a timely manner; distributes AP invoices and order confirmations from email to appropriate internal parties or systems.
• Reviews vendor bills to ensure accuracy and responds to any notes or questions in the invoice. Validates that charges for parts align with quotes and discounts and follows up with the vendor to resolve any discrepancies. Approves validated invoices for payment.

SKILLS AND ABILITIES

• Strong organizational skills with the ability to handle multiple projects simultaneously, and reprioritize frequently.
• Exceptional attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Flexible, adaptable, and able to adjust to the constantly changing timelines and circumstances common to construction and supply chain management.
• Experience with software for ordering and inventory management and able to navigate systems with ease.
• Comfortable learning new software and processes.
• Operates with a sense of urgency and “hustle” while ensuring people are cared for and prioritized.
• Ability to multi-task across multiple projects and manage precise administrative details.
• Exercises individual judgment within defined procedures & practices to determine appropriate action.
• Proficiency in use of a personal computer (either MacOS or Windows); ability to adapt to company tools (Google Docs, Sheets, Slack, Expensify, Sage Intacct, etc.)
• Excellent time management skills and the ability to prioritize work and communicate completion challenges.

PHYSICAL AND COGNITIVE REQUIREMENTS

This role is based in Colorado and the employee must live in Colorado.

This position has the following physical requirements:

• Constant
• Sitting with repetitive motion related to administrative work (e.g. typing)

This position has the following mental capabilities and cognitive requirements:

• Understanding of complex problems and the ability to collaborate to explore alternative solutions.
• Makes decisions that have an impact on the work unit’s operations and services.
• Communicates a variety of information.
• Independently organizes individual work and that of others to manage multiple tasks and/or projects.

Working conditions:

• This position works in an office environment and requires frequent interaction with others and the public.
• This position works under deadlines, with competing priorities from multiple people.

Work Location: In person
Job Type: Full-time
Salary : $58,000.00 - $86,000.00 per year depending on experience

Benefits :

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

• Creates and processes project/change order purchase orders in the accounting system within expected ordering window, based on contract signature.
• Determines appropriate ordering date for products based on estimated vendor delivery date.
• Creates and follows up to completion all Returned Merchandise Authorizations (RMAs) for product returns (either defective or surplus products). Contacts appropriate vendors for returns, monitors status, communicates as needed, and tracks credits. Coordinates returned product shipping with the Warehouse Manager.
• Orders shop stock inventory items periodically when notified by Warehouse Manager (e.g. cables, plates, tape, velcro, screws, etc.).
• Manages group email account(s) for ordering, responding to correspondence in a timely manner; distributes AP invoices and order confirmations from email to appropriate internal parties or systems.
• Reviews vendor bills to ensure accuracy and responds to any notes or questions in the invoice. Validates that charges for parts align with quotes and discounts and follows up with the vendor to resolve any discrepancies. Approves validated invoices for payment