Purchasing Officer

at  Pipecare Group

PipeCare Group of companies has been helping the customers ensure the integrity of their pipeline and facility assets for over 20 years. PipeCare Group is looking for an experienced Purchasing Officer who will be responsible for working with the suppliers, following up on deliveries, clearing ports and borders, municipality and main supplier issues for concentrate, raw material, spare parts, and Marketing Equipment Management parts.

Key Responsibilities & Authorities

• Handling Purchasing
• Stores material receiving
• Submit GRN to accounts
• Attend purchasing related audit
• Attend meeting with suppliers
• Handling petty cash procurement
• Transportation request from logistic dept for delivery & material exit
• Send RFQ & collect quotes
• Purchase requisition creation
• Item code creation
• Purchase order creation
• Approval request & follow up with accounts
• Give feedback if there are any concerns regarding LPO to the approval person such as price discrepancies, payment terms etc.
• Delivery follow up with supplier
• Pre-payment request from accounts
• Preparing price comparison for account approval reference
• Payment follows up with accounts
• Search new suppliers for procurement
• Supplier registration & get approval from QC
• Request supplier creation from accounts
• Updates approve supplier list
• Filing all purchase orders along with quotes for audit purpose
• Negotiation with suppliers regarding delivery time, discount, payment terms, etc.
• MTC/DO/Invoices reconcile for QC/Accounts purpose
• To create work order
• Execute other tasks as assigned by Supervisor.

Skills/Experience:

• Bachelor’s degree in Engineering or Supply chain.
• Experience in international purchase
• Postgraduate with 5 years of experience in similar position
• Preferable to have a previous experience in Manufacturing, FMCG or Automotive industry
• Experience and good knowledge of the market (customers, systems, providers)
• Knowledge of English language.
• Knowledge of ERP systems.

PHYSICAL AND MENTAL REQUIREMENTS:

• Lifting and Carrying: Ability to lift and carry up to 50 pounds.
• Mobility: Must be able to walk and climb to perform duties, including maneuvering within a refinery or plant environment and accessing elevated platforms via ladders and stairwells.
• Communication: Sufficient clarity of speech and hearing, or other communication capabilities, to communicate effectively.
• Focus and Multitasking: Ability to maintain focus and multitask effectively.
• Safety Equipment: Must be able to wear safety equipment as required by the safety department for personal protection, if/where needed in manufacturing environments.
• Personal Mobility and Reflexes: Sufficient personal mobility and physical reflexes, with or without reasonable accommodations, to perform office duties and travel to off-site locations when necessary.

• Handling Purchasing
• Stores material receiving
• Submit GRN to accounts
• Attend purchasing related audit
• Attend meeting with suppliers
• Handling petty cash procurement
• Transportation request from logistic dept for delivery & material exit
• Send RFQ & collect quotes
• Purchase requisition creation
• Item code creation
• Purchase order creation
• Approval request & follow up with accounts
• Give feedback if there are any concerns regarding LPO to the approval person such as price discrepancies, payment terms etc.
• Delivery follow up with supplier
• Pre-payment request from accounts
• Preparing price comparison for account approval reference
• Payment follows up with accounts
• Search new suppliers for procurement
• Supplier registration & get approval from QC
• Request supplier creation from accounts
• Updates approve supplier list
• Filing all purchase orders along with quotes for audit purpose
• Negotiation with suppliers regarding delivery time, discount, payment terms, etc.
• MTC/DO/Invoices reconcile for QC/Accounts purpose
• To create work order
• Execute other tasks as assigned by Supervisor