Quality Control Administrator

at  Deciem

WHAT ON EARTH IS DECIEM?

Known as “The Abnormal Beauty Company”, DECIEM is the parent company of The Ordinary, NIOD, and other beauty brands & is an industry disruptor with a science first approach to innovation. DECIEM was Co-Founded in 2013 by the late Brandon Truaxe, a visionary who set out to change the beauty industry through authenticity and transparency. He developed DECIEM to be a happy family (of people and beauty brands), rooted in kindness, creativity, diversity, and respect, alongside Co-Founder and CEO, Nicola Kilner.
We are growing rapidly and we’re looking for someone who shares this vision and wants to grow with us!

WHAT WE’RE LOOKING FOR

We are looking for a quality-oriented administrator to maintain and organize inventory in the quality control lab.
This role will be based out of our manufacturing facility in Etobicoke.

SKILLS AND QUALIFICATIONS NEEDED TO GET THE JOB DONE

• 2 years of minimum experience in Pharmaceutical/Cosmetic/Food Quality Assurance department.
• College or university Degree in Office administration.
• Must be proficient in MS office suite.
• Good Verbal, communication and Organizational Skills
• Great telephone skills are must.

• Responsible for Maintain QMS documentation.
• Consult with other QA compliance team and site personnel to ensure timely issuance and execution of records in the quality systems.
• Prepare the draft files of SOPs, DCFs, Reference Forms, Wis, Logbooks and controlled forms.
• Follow all applicable SOPs, policies and other guiding documents that describe document lifecycle management.
• Establish/maintain a Document Control System to process, edit, control and monitor all procedures, instructions and forms to ensure that only current and approved documents are available for use.
• Issue periodic notifications, to appropriate responsible departments, and document the process for the timely review of all procedures and work instructions.
• Establish and manage the records and archiving/retention activities for the Quality Assurance Department.
• Collect, compile, scan and email completed Batch Record documentation.
• Maintain paper and electronic files.
• Provide documentation support to Quality Assurance and Quality Control personnel.