Rail Posting Specialist

at  Chicago Transit Authority

Posts pay and distribution hours for Power & Way field force employees to payroll time reports.
Qualifications

EDUCATION/EXPERIENCE REQUIREMENTS

• Required to accurately type at a minimum rate of 25 words per minute.

PHYSICAL REQUIREMENTS

• Requires sitting for extended periods of time, standing, visual acumen, manual dexterity, and fingering for working with computer keyboards.

KNOWLEDGE, SKILLS, AND ABILITIES

• Working knowledge of timekeeping and reporting procedures and practices.
• Working knowledge in the wage and working condition agreements and provisions of union shop personnel.
• Working knowledge and skills necessary to competently operate personal computer systems to develop and maintain business applications using standard software, such as Excel and various Windows-based applications.
• Working knowledge of basic mathematics, including fractions and decimals.
• Ability to have discretion necessary for dealing with confidential information.
• Ability to operate an electronic calculator.
• Ability to write legibly.
• Ability to speak and express oneself in a clear, concise and comprehensive manner.
• Ability to be accurate in calculating, posting, and checking data.
• Ability to maintain amiable relations with Authority personnel and outside contacts.

PRIMARY RESPONSIBILITIES

• Collects time sheets/swipe log daily from designated areas.
• Prepares necessary payroll documents for shop employees including but not limited to 8830 (employees off Sick/IN), Funeral Pay, and Jury Pay.
• Posts pay and distribution of hours in Oracle Time Capture.
• Maintains employees’ personal holidays, vacation time and other attendance information.
• Refers to union contracts when questions arise pertaining to payroll issues.
• Operates a personal computer using standard spreadsheet and work processing software to prepare reports and maintain, file and retrieve data.
• Maintains various records pertaining to department personnel and prepares reports including, but not limited to lost time reports and overtime reports.
• Completes Seven Day sick pay claim reports.
• Contacts foremen and other management personnel to clarify questionable data regarding payroll.
• Investigates reported pay discrepancies and arranges for necessary adjustments of records and payments.
• Gathers data for various departments when investigations are conducted for the Law Department and Labor Relations.
• Receives, sorts, and distributes checks.
• Answers the telephone and provides information to employees regarding payroll-related matters.
• Performs other clerical tasks, including typing, filing, and photocopying.
• Performs the duties of other payroll employees when necessary.
• May assist with station system, vacation and personal holiday picks.
• May dispatch the daily assignments.
• Performs related duties as assigned.

SUPERVISORY RESPONSIBILITIES

Reporting to this position are the following jobs:

Job Title

• None