Real Estate Administrative Assistant

at  Highpoint Homes Realty Brokerage

OVERVIEW

Highpoint Homes Realty Brokerage is looking for a proactive, organized, and dependable Administrative Assistant to join our team. Experience in real estate or related field is preferred but not required.

QUALIFICATIONS

• Experience with Google Workspace (Docs, Sheets, Drive), Canva, and real estate platforms like BrokerBay, MLS, and Realm is a plus.
• Strong organizational skills with the ability to manage multiple tasks effectively.
• Excellent verbal and written communication skills.
• A customer service-oriented mindset with the ability to interact professionally with clients and colleagues.
• Attention to detail and accuracy in all tasks performed.
• Tech-savvy and quick to learn new systems.
• Ability to work independently as well as part of a team.

• Manage day-to-day office operations, including maintaining organization and supplies.
• Answer and direct calls professionally and handle client inquiries.
• Greet visitors and create a welcoming office environment.
• Process real estate deals and prepare documents using systems like TRREB and BrokerBay.
• Input and manage MLS listings and update property data.
• Assist agents with document preparation for sales, leases, and exclusive listings.
• Design simple marketing materials such as flyers and social media graphics using Canva.
• Manage and update the brokerage’s social media platforms.
• Organize and maintain electronic and physical filing systems.
• Schedule appointments, meetings, and follow-ups for agents and brokers.
• Draft office correspondence and issue receipts for deposit cheques.
• Maintain confidentiality of sensitive information in accordance with company policies.