Real Estate and Conveyancing Clerk

at  Gowling WLG

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

• Ability to communicate effectively with other Firm members, with the aptitude to take care of clients’ needs in a professional and courteous manner
• Capacity to work independently, as well as in a team environment
• Produce a high quality and quantity of work product, occasionally under tight timelines
• Able to prioritize and to redefine priorities when necessary
• Handle stress in a business-like manner
• Knowledge of Microsoft Office Suite

EDUCATION:

• Legal Administrative Assistant or Administrative Assistant Diploma/Certificate

EXPERIENCE:

• Three years experience as a Real Estate Clerk

GENERAL STATEMENT OF DUTIES:

Responsible for complete portfolio management of sales for recovery enforcement files, which includes continuing communications with client and lawyer for purchaser. This position receives some direction or guidance; some tasks and objectives are accomplished independently.

KEY RESPONSIBILITIES:

• Receiving and reviewing files from Recovery Services Department that have progressed to sale.
• Review a variety of documentation, including power of sale documentation, agreements of purchase and sale and related transaction documents, as well as mortgage security documentation and related agreements and documents, and correspondence to meet the needs of the various steps required throughout the conduct of the sale and full reporting thereafter.
• Liaise with all internal and external parties involved with the sale, including preparation of all correspondence, Statement of Adjustments, Transfer/Deed of Land under Power of Sale, Accounting of the sale including process legal invoices, reporting to all interested parties in the property on the sale and accounting of the sale funds, ie deficiency or surplus.
• Monitor the various steps throughout the sale process, dealing with any issues that may arise and escalating problems to a higher level where/when necessary.
• Review all correspondence and respond.
• Receive and process all monies received in connection with the file in a timely manner.
• Prepare detailed reports to all necessary parties (internal and external) and enter information of complete file progress on the Debt Recovery Network (diarize, scan, and upload every telephone conversation, voice message, email message, or document relating to each file).
• Order Accounting report and ensure zero balance owing on account before closing file. Prepare file for storage and send to storage.