Real Estate Team Administrative Assistant

at  The Avenue Realty Team

ARE YOU HARD-WORKING AND DETAIL-ORIENTED? LOVE SYSTEMS, PROCESSES, AND PROCEDURES? ENJOY A FAST-PACED WORK ENVIRONMENT WITH LOTS TO DO? LOVE SERVING PEOPLE AND CHECKING THINGS OFF YOUR TO-DO LIST? ARE YOU SOMEONE WHO CONSISTENTLY GOES ABOVE AND BEYOND TO DO A GREAT JOB AND DELIVERS GREAT CUSTOMER SERVICE? READY TO JOIN THE EXCITING WORLD OF REAL ESTATE? WE SHOULD PROBABLY TALK!

The Avenue Realty team is looking for their next operations team member. This person will work alongside the leaders of the Avenue Realty Team as their right hand and support. The right candidate will be assertive, organized, detailed, ambitious, confident, goal-driven and results-oriented. A love for problem-solving and “thinking outside of the box” is a must! A love for building systems is a MUST! If this job sounds like a match for you, we must speak with you today! The right person will do anything to help move the team forward and will proactively take things off the team leader’s plate.
This is a full-time, on-site position in the York region. The ideal candidate has reliable transportation and is willing to work flexible hours to properly assist the production of The Avenue Realty team.

• Serve as the right hand to the executive leadership team, managing their schedules, priorities, and ensuring seamless day-to-day operations.
• Act as the gatekeeper, screening calls, emails, and requests, while prioritizing important tasks and ensuring timely follow-ups.
• Organize and prepare for meetings, including drafting agendas, taking minutes, and following up on action items.
• Coordinate and manage high-level projects, collaborating with other departments and stakeholders to ensure timely completion.
• Marketing of Listings, Business, and Team through social media and other avenues.
• Supporting the team and realtors with ensuring all transactions run smoothly and efficiently, playing a paramount role in helping to prepare contracts, listing agreements, buyer agencies, and all other relevant contracts
• Handle confidential and sensitive information with the utmost professionalism and discretion.
• Oversee and maintain an efficient filing system for executive documents, reports, and records.
• Continually look for opportunities to increase office efficiency, save time, and improve profitability.
• Take on special projects or initiatives, as needed, to support the entire team and drive the business forward