Reception & Administrative Assistant

at  elipsLife AG

Join our team. Your future starts here.
Swiss Life Group is one of Europe’s leading comprehensive life, pensions and financial solutions providers.
Within the Group’s International Division and with its two business lines, Swiss Life Global Solutions offers a broad range of tailored cross-border life insurance solutions to wealthy individuals for a suitable integrated wealth planning (Global Private Wealth Solutions) and to international companies to address the benefits needs of their local and mobile employees (Global Employee Benefits Solutions).
Swiss Life Global Solutions is located in Luxembourg, Liechtenstein, Zurich and Singapore.

At Swiss Life, our purpose is to enable people to lead a self-determined life. Join us if:

• you enjoy working in a truly international and entrepreneurial environment
• you have strong business acumen and are able to think consistently from the customer’s point of view
• you are willing to work in an efficient, committed and agile manner, in the best interests of our company
• collaboration, trust and self-development are key elements for you in your future position.

As Receptionist & Administrative Assistant in our Office Management (OM) team, you will report directly to the Office Manager and mainly focus on the following activities:

Your Role as Receptionist:

• Reception and greeting of visitors (clients, providers, delivery…)
• Manage all incoming (international) phone calls, redirect to the appropriate individuals, and take messages where necessary
• Coordinate incoming and outgoing mail, including electronic archiving activities
• Set-up and manage the booking of meetings rooms for internal and external meetings including catering services if requested
• Effectively managing the flow of invoices
• Monitor, maintain inventory and place order for office supplies
• Actively participate in ongoing OM processes review and improvements
• Supervising the Company’s cleaning personnel, ensuring the office area is always kept in order

Your Role as Administrative Assistant:

• Provide high level administrative support to the Office Manager and Senior management including international travel planning and organization (travel management)
• Be able to draft, review and send emails / communications in English
• Assist with the preparation of meetings which may include formatting and consolidating of PowerPoint presentations and Word documents and following up on action points as a result of the meeting
• Handling sensitive and confidential information with the utmost professionalism and discretion
• Support various projects by providing administrative assistance and taking the lead on specific tasks as needed

Your Profile:

• Excellent communication skills (written and verbal) in German, English. French would be an asset.
• Excellent knowledge of MS Office (Outlook, Word, Excel - without formula knowledge, PowerPoint)
• Strong ownership and “can-do” attitude, autonomy, ability to deliver on time
• Professional and friendly attitude with internal and external stakeholders with a customer service oriented and teamplayer
• High integrity, trustworthy, and discreet with sound judgment and professional maturity
• Ability to handle multiple priorities simultaneously and calmly

Our Offer

• A varied work within a multicultural team where you can shape your career
• A company culture characterized by its agility, expert know-how, customer-centricity and collaborative mindset
• After trial period, home working is possible according to our internal rules
• An attractive remuneration package in line with your position and responsibilities, including fringe benefits such as lunch vouchers, pension scheme and additional health insurance

Please note that a criminal record extract and a copy of your diplomas will be required in case of hiring

At Swiss Life, our purpose is to enable people to lead a self-determined life. Join us if:

• you enjoy working in a truly international and entrepreneurial environment
• you have strong business acumen and are able to think consistently from the customer’s point of view
• you are willing to work in an efficient, committed and agile manner, in the best interests of our company
• collaboration, trust and self-development are key elements for you in your future position

Your Role as Receptionist:

• Reception and greeting of visitors (clients, providers, delivery…)
• Manage all incoming (international) phone calls, redirect to the appropriate individuals, and take messages where necessary
• Coordinate incoming and outgoing mail, including electronic archiving activities
• Set-up and manage the booking of meetings rooms for internal and external meetings including catering services if requested
• Effectively managing the flow of invoices
• Monitor, maintain inventory and place order for office supplies
• Actively participate in ongoing OM processes review and improvements
• Supervising the Company’s cleaning personnel, ensuring the office area is always kept in orde

Your Role as Administrative Assistant:

• Provide high level administrative support to the Office Manager and Senior management including international travel planning and organization (travel management)
• Be able to draft, review and send emails / communications in English
• Assist with the preparation of meetings which may include formatting and consolidating of PowerPoint presentations and Word documents and following up on action points as a result of the meeting
• Handling sensitive and confidential information with the utmost professionalism and discretion
• Support various projects by providing administrative assistance and taking the lead on specific tasks as neede