Reception / Administrative Clerk

at  Chisholm Fleming Associates

Are you looking to start a career where you can make a difference every day? At CFA, we believe hiring the right people is about creating opportunities for you. Here’s why you should consider CFA:

QUALIFICATIONS

• Education: High school diploma or equivalent; a diploma in Office Administration or a related field is an asset.
• Experience: 1 year of experience in a customer service or administrative role is preferred.
• Skills:
• Superior experience in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Friendly, superior communication skills and a can-do attitude.
• Detail-oriented with the ability to multitask effectively.
• Friendly and professional demeanour with a commitment to confidentiality.

ABOUT THE ROLE

As a Receptionist/Administrative Clerk, you’ll be the friendly face of CFA, welcoming clients, supporting our team, and keeping things organized. This administrative support role is perfect if you’re eager to learn, detail-oriented, and enjoy helping people.

KEY RESPONSIBILITIES

• Greet and Assist:
• Greet and assist clients and visitors with a friendly, professional attitude.
• Answer, screen, and forward phone calls; manage the general email inbox.
• Office Coordination:
• Maintain office supplies and coordinate equipment servicing.
• Organize shared spaces and assist in setting up for meetings or company events.
• Administrative Support:
• Manage schedules and assist with booking appointments and travel arrangements.
• Prepare, proofread, and distribute documents, including reports and presentations.
• Communication:
• Act as a liaison for internal communication between teams and support external inquiries.
• Event Support:
• Coordinate logistics for events and meetings, including booking venues and preparing materials.
• Proposal Support:
• Assist with preparing proposals by gathering required information and ensuring proposal packages are accurate and professionally assembled.
• Project Support:
• File, proofread, and distribute documents to support the team’s projects.
• Technical Support:
• Assist in preparing computers and setup for new employees (training provided).