Reception and Facilities Attendant

at  Orbex Space

Orbex are looking for a Reception and Facilities Attendant to join their team in Copenhagen.
You will join our Office Management team supporting with general reception and administrative tasks as well as picking up basic cleaning and maintenance duties as needed.
This dual-role position requires someone who is organized, friendly, and proactive, with the ability to manage a variety of tasks efficiently.

KEY QUALIFICATIONS AND EXPERIENCE

We are generally looking for a person that will match our team dynamics, communicates well and is able to pick up things intuitively.

Previous experience is not necessary, and we are looking for someone who will have strong:

• Time Management - to efficiently balance time between receptionist duties and facility tasks, ensuring both areas are well-maintained and managed
• Prioritisation skills to effectively organise tasks based on the immediate needs of the office, such as greeting visitors or cleaning high-traffic areas
• Communication to communicate with management about any additional help needed to maintain both the front desk and cleaning duties effectively

At the Reception your duties will include following tasks and responsibilities:

• Welcome visitors, clients, guests. Assist with their needs, resolving any issues or directing them to the appropriate person.
• Answer incoming calls and take messages when necessary.
• Keep an eye on the office meeting rooms calendar, and help with scheduling appointment
• Assist with basic clerical tasks such as filing, photocopying, laminating, etc.
• Handle incoming and outgoing post, emails, and deliveries

Parts of you Facilities responsibilities will include :

• Schedule, coordinate and manage appointments or meetings related to office like cleaning companies, VVS, alarm services, etc.
• Empty trash bins, replace liners, and ensure waste is disposed of properly
• Maintain recycling procedures as per office guidelines
• Monitor cleaning/office/PPE supplies and report when new supplies are needed
• Refill soap dispensers, paper towels, and other hygiene products as required
• Ensure the kitchen and break room areas remain clean and tidy, including wiping down countertops, cleaning appliances (e.g., microwave, coffee machine), and ensuring dishes are washed and stored where necessary – instructing users to properly maintain the areas