Receptionist, Admin Support

at  Takeda Pharmaceutical

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EDUCATIONAL QUALIFICATIONS

• Bachelor’s degree on administrative or any related field.
• Proficiency with MS office.

RELEVANT EXPERIENCE & KNOWLEDGE

• 3 to 5 years of experience

JOB PURPOSE

The Receptionist job carrier various responsibilities including greeting visitor, answering calls, booking and receiving courier, supporting admin department.

RESPONSIBILITIES

• Greeting visitors, offering them refreshments and directing them to the right person.
• Answering calls and providing information to callers, taking messages and handling general queries.
• Manage both stationery and pantry supply ordering and organizing.
• Keeping the reception area tidy.
• Receiving courier, invoices and packages for staff.
• Booking couriers on behalf of staff members.
• Maintaining office app for employee attendance.
• Maintaining office first aid box and controlling parking access & Office access for office members and visitors.
• General administration work and record keeping as delegated by secretary / administrator.
• Preparation of meeting and conference rooms and assist in arrangements for catering.
• Assisting all the PA’s to order lunch snacks & prepare meeting rooms for their respective departments meetings.
• Handling vendor payments of office supplies (scanning invoices / submitting for payments).
• Handling Etisalat invoices monthly wise and finalizing for the payments.
• Preparing office petty cash replenishment form with receipts and submitting for payments.
• Performs all other duties as assigned within the scope of work.