Receptionist/Administrative Assistant

at  KPMG

Overview:
At KPMG, you’ll join a team of diverse and dedicated problem solvers, connected by a common cause: turning insight into opportunity for clients and communities around the world.
An enthusiastic and dedicated individual is required for a Receptionist/ Administrative Assistant position. The successful candidate will work in a professional environment covering reception as directed by the Local Administrative Lead/Office Manager.
Please note: this position is required to be performed in office.

What you will do:

• Greet clients and visitors.
• Answer the phone and transfer calls to the appropriate staff member.
• Receive and send out mail and courier packages.
• Manage the front office.
• Determine nature of visitors’ business and provide appropriate information.
• Take messages and maintain appointment log.
• Open and close office.
• Book meeting rooms.
• Arrange and organize catering requests including coordination of set up and clean-up of meeting rooms.
• Maintain a staff location list of staff at client site.
• General administrative duties, including:
• Other duties as directed by the Local Administrative Lead/Office Manager, which will include assisting administrative team with requested tasks.
• At times, business needs arise and employees are required and agree to work beyond their normal work day or work week to fulfill the accountabilities required for their job. Likewise, people need time to devote to personal matters, and our approach to flexibility provides for this.

What you bring to this role:

• 1-2 years of administration experience
• Professional attitude and approach is a prerequisite.
• Excellent interpersonal and communications skills and co-operative in a team environment.
• Well-organized, capable and interested in taking initiative.
• Ability to prioritize work and work under pressure.
• Discretion and the ability to handle confidential material appropriately.
• Good rapport and are skillful and tactful in dealing with appropriate personnel, both internally and externally of the firm.
• Timely in responding to inquiries and requests, discussing those with superiors where appropriate.
• Demonstrates initiative to resolve client issues where appropriate.
• Experience using the Microsoft suite of applications (Word, Excel, and PowerPoint).
• Excellent abilities with multiple phone lines.
• Good communication skills, both verbal and written.
• Must be able to work as a member of a team.
• Strong service orientation, with the ability to manage multiple priorities for internal clients.
• Must be able to work with all levels of professional staff.
• High School Diploma.

What you will do:

• Greet clients and visitors.
• Answer the phone and transfer calls to the appropriate staff member.
• Receive and send out mail and courier packages.
• Manage the front office.
• Determine nature of visitors’ business and provide appropriate information.
• Take messages and maintain appointment log.
• Open and close office.
• Book meeting rooms.
• Arrange and organize catering requests including coordination of set up and clean-up of meeting rooms.
• Maintain a staff location list of staff at client site.
• General administrative duties, including:
• Other duties as directed by the Local Administrative Lead/Office Manager, which will include assisting administrative team with requested tasks.
• At times, business needs arise and employees are required and agree to work beyond their normal work day or work week to fulfill the accountabilities required for their job. Likewise, people need time to devote to personal matters, and our approach to flexibility provides for this

What you bring to this role:

• 1-2 years of administration experience
• Professional attitude and approach is a prerequisite.
• Excellent interpersonal and communications skills and co-operative in a team environment.
• Well-organized, capable and interested in taking initiative.
• Ability to prioritize work and work under pressure.
• Discretion and the ability to handle confidential material appropriately.
• Good rapport and are skillful and tactful in dealing with appropriate personnel, both internally and externally of the firm.
• Timely in responding to inquiries and requests, discussing those with superiors where appropriate.
• Demonstrates initiative to resolve client issues where appropriate.
• Experience using the Microsoft suite of applications (Word, Excel, and PowerPoint).
• Excellent abilities with multiple phone lines.
• Good communication skills, both verbal and written.
• Must be able to work as a member of a team.
• Strong service orientation, with the ability to manage multiple priorities for internal clients.
• Must be able to work with all levels of professional staff.
• High School Diploma