Receptionist/Administrative Assistant-Temporary

at  Cesar Chavez Foundation

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE

High school diploma or general education degree (GED); or three to six months related experience and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS

Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. Bilingual ability in English and Spanish required.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.

ESSENTIAL DUTIES AND RESPONSIBILITIES.

Other duties may be assigned.
Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department. Retrieves messages from voice mail delivers messages or transfers calls when appropriate personnel are unavailable.
Answers general questions and provides callers with address, directions, and other information.
Welcomes on-site visitors, keeps a log, determines nature of business, and announces visitors to appropriate personnel.
Receives daily mail, dates and distributes to the appropriate personnel.
Maintains fax machines, assists users, sends faxes, and retrieves and routes incoming faxes.
Receives payments for services, products and logs on a daily basis.
May coordinate travel arrangements.
Orders, receives, and maintains office supplies.
Creates and prints fax cover sheets, memos, correspondence, reports, and other documents when necessary.
Performs other clerical duties as needed, such as filing, copying, and stuffing envelopes.