Receptionist / Administrator

at  Stephens Scown

WORK FOR A PLACE THAT WORKS FOR YOU…

At Stephens Scown, every day is what we make it. So we make it matter. Doing notable work for notable clients, building our skills with talented people and having a positive impact on our communities sits at the heart of everything we do.
We don’t just say it, we live it. Our commitment to our people, clients and communities runs through our DNA. We are employee-owned, we are a Certified B CorporationTM, and we are featured in the Sunday Times Best Places to Work 2024 list – ensuring our culture and ethos of going above and beyond for our people, our colleagues and our communities is recognised nationally.

• The purpose of this role is to provide a high-quality reception and administrative service, so a friendly and professional client facing manner is essential.
• You will be responsible for the meeting and greeting of clients – supplying refreshments and receiving deliveries.
• Management and coordination of all meeting rooms. Ensuring they are presentable, well stocked and equipment is fully working and organising catering when required.
• You will be responsible for all client areas such as Reception, restrooms and cloak rooms are in a respectable condition and fully stocked. You will be responsible for ordering supplies for this area in conjunction with the Facilities team
• You will be the first port of call for client walk-in enquiries, and you will assist the legal teams in administrative tasks such as the scanning and distribution of both physical and electronic documents and letters and assisting collections; as well as providing other administrative services as required by the client services manager.
• You will cover incoming calls on an overflow basis as required in a timely, professional, friendly and courteous manner.
• You will be conducting both First Aid and Fire Marshal duties (including any relevant training)