Receptionist / Administrator

at  Weydon Multi Academy Trust

The successful applicant’s duties will include but not be limited to:

Reception Duties

• All aspects of communication into and from the school including email, electronic systems, telephone, social media and letter writing
• Professional, polite but friendly customer service to all visitors including parents, staff, students and all other stakeholders
• Overseeing student absence process each day
• Due diligence with safeguarding including visitors with DBS documentation to the school
• Adhere to GDPR legislation in working practices
• Ensure school transport drivers are completing daily information and following school protocols
• Communicate redistribution of post and deliveries received into school

Administration Tasks

• Responsible for incoming funds into school for trips, donations and accurate recording, reconciliation and banking
• DBS checks for new starters including ID checking and completing the DBS process through to certification. Communicating regularly with the HR Manager on DBS status of staff. DBS mandatory training to be attended
• Monitoring incoming and outgoing mail from central school email
• Updating electronic calendar appointments and diaries
• Updating student information on internal electronic systems
• Overseeing school registers and daily administration for fire evacuations
• Student and staff information to be kept updated on internal electronic systems
• General office duties, including filing and keeping forms up to date
• Organise parent tours and meetings and advising potential parents on the admissions process
• Liaising with the school caterers, supporting parents/carers in the use of the school meals ordering portal and ordering food for staff lunches and meetings.

Personal Assistant Support

• Diary management for Head Teacher
• Support Head teacher with aspects of admissions process
• Updating Single Central Register (SCR) records

Occasional Responsibilities / Supporting Team

• Be prepared to undertake first aid training including epi pen and epilepsy and administering first aid when required
• Monitoring students in the medical room and associated admin tasks
• Orders, requisitions and invoice process
• Health and Safety admin including policies, training and Every Compliance system
• Arrange and book staff training/meetings
• Support all aspects of recruitment and complete Safer Recruitment training
• Minute taking
• Maintain central stationery supplies and orders
• Use school credit card using procurement process for purchasing, sourcing stock when needed
• Filing tasks including personnel files if required
• Involvement in school life, attending and supporting consultation evenings and open events, as required
• Ad hoc administration tasks as and when required, answering queries and supporting school staff

All staff are required to safeguard and promote the welfare of children and young people, and follow school policies and the WMAT staff code of conduct.
Please note that this is illustrative of the general nature and level of responsibility of the role. It is not a comprehensive list of all tasks that the Teaching Assistant will carry out. The postholder will be expected to undertake any duties which may reasonably fall within the level of responsibility and competence of the post, as directed by the headteacher or line manager.
Role
Office Administrator/Receptionist
Subject
Administration
Closing Date
Sunday 03 November 2024, midnight. The Abbey School reserves the right to interview candidates before the closing date.
Start Date