Receptionist and Administrative Assistant

at  Airports Council International

Position Title: Receptionist and Administrative Assistant
Reports to: Director Human Resources and Administration
Location: Montreal Office, this position requires 5 days/week in office

ADMIN FUNCTION:

• Extend administrative support to all departments, ensuring seamless coordination and assistance where needed.
• Assistance in managing shared MS Outlook calendars to schedule meetings and other appointments.
• Provide guidance and assistance to individuals seeking information on common inquiries.
• Review and vet incoming emails from vendors, directing relevant communications to appropriate staff members,
• Ensure accurate and efficient filing of documents for easy retrieval.
• Periodically review and purge outdated records
• Assist in creating, editing PPT presentations prepared by others
• Handle sensitive information with the utmost confidentiality.
• PO’s creation through ‘Concur Expense’ tool
• Management of vendors invoices through ‘Concur Expense’ tool
• Updating documentation and ACI Gateway (internal SharePoint Intranet) when necessary

SKILLS AND ABILITIES:

• Possess a minimum College diploma or DEC.
• Minimum of 4 years of proven administrative experience.
• Experience with Concur (travel and expense management software) is a strong asset.
• Strong organizational skills and the ability to multitask effectively.
• Ability to exercise discretion and confidentiality.
• Excellent time management, organizational, and multitasking skills.
• Strong communication skills in English (French is an asset).
• Attention to detail and problem-solving abilities.
• Proficiency in MS Office applications.

Please refer the Job description for details