Receptionist and GA Officer

at  Samsung Electronics Romania SSC

What is the role about-

As a Receptionist and General Affairs Officer, you will responsible for the following activities:

• Welcome and support of partners, visitors, employees and external service providers;
• Coordination of all mail correspondence and couriers (registration, distribution, preparation packages, etc.)
• Register all the official documents that enters and leaves the Company and inform the beneficiary;
• Manage the temporary and visitors access cards;
• Check, prepare and attach the evidences and approve the invoices of the department;
• Performs the necessary arrangements and/or provide support events (catering, restaurant reservations, hotel and taxi reservations) for organizing various within the company;
• Manage office supplies stocks (stationery, kitchen, toilets etc);
• Maintain the office at the best condition;
• Support and coordinate with HR and IT departments for employees onboarding and exit process;
• Support other departments in organizing off-site activities (like workshops, conferences, meetings);
• Inform Finance department about unbilled expenses from last month;
• Contact the suppliers or building administration in case of any issues and follow-up until is solved;
• Manage and supervise the travel process for SSCE employees and/or provides support for travel arrangements (taxi/hotel reservations) for Samsung employees from other countries;
• Manage the mobile phones stock and monthly subscriptions;
• Provide support in administrative activities (eg.: settlements, reservations, etc.) to the higher management team;
• Implement all the requests from direct manager and higher management;
• Communicate and ensure that employees are complying with internal Policies and Procedures;
• Be the first point of contact in the organization;
• Support with any ad-hoc request related to office administration.- Your profile:
• University degree;
• Computer literacy (Microsoft package aEUR” Office, Edge etc)
• Minimum 1 year experience in an administrative role (like Administrative assistant/Receptionist);
• Excellent written and verbal communication skills, English advanced level;
• Attention to details and discretion when handling confidential information;
• Excellent time management skills and ability to multi-task and prioritize work;
• Responsible, proactive, willing to help others;
• Available to work from office, Monday to Friday, 09:00-18:00. Why is Samsung SSC Europe the place to be-

Samsung is a global leader in technology, opening new possibilities for people everywhere. In our center, you will be part of a dynamic team, in an international work environment.
Being one of the best in the industry comes with hard work, but we also make it rewarding through:
Compensation and Benefits
Attractive salary and annual performance bonuses (on average 2 additional salaries);
Meal tickets (40 Ron/ ticket), plus Easter and Christmas vouchers (300 Ron each);
Recognition awards for outstanding results and/or long-term employment;
Employee discount to Samsung products;
Health and Wellbeing
Gym subscription, private medical care, daily fresh fruits and snacks in the office;
Cultural card on your birthday for books, theatre, cinema, opera and similar;
Quarterly team activities (e.g.: team dinners, team buildings, office events such as Halloween celebration, Christmas party etc.);
Learning and Development
Unlimited access to Samsung`s learning platform
Access to in-class trainings and various events/ conferences;
Subscription to Bookster library;
Family and Living
25 days of vacation per year;
Referral bonuses for new hires recommended by you.
We are an equal-opportunity employer and value diversity at our Company. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status or disability status

• Welcome and support of partners, visitors, employees and external service providers;
• Coordination of all mail correspondence and couriers (registration, distribution, preparation packages, etc.)
• Register all the official documents that enters and leaves the Company and inform the beneficiary;
• Manage the temporary and visitors access cards;
• Check, prepare and attach the evidences and approve the invoices of the department;
• Performs the necessary arrangements and/or provide support events (catering, restaurant reservations, hotel and taxi reservations) for organizing various within the company;
• Manage office supplies stocks (stationery, kitchen, toilets etc);
• Maintain the office at the best condition;
• Support and coordinate with HR and IT departments for employees onboarding and exit process;
• Support other departments in organizing off-site activities (like workshops, conferences, meetings);
• Inform Finance department about unbilled expenses from last month;
• Contact the suppliers or building administration in case of any issues and follow-up until is solved;
• Manage and supervise the travel process for SSCE employees and/or provides support for travel arrangements (taxi/hotel reservations) for Samsung employees from other countries;
• Manage the mobile phones stock and monthly subscriptions;
• Provide support in administrative activities (eg.: settlements, reservations, etc.) to the higher management team;
• Implement all the requests from direct manager and higher management;
• Communicate and ensure that employees are complying with internal Policies and Procedures;
• Be the first point of contact in the organization;
• Support with any ad-hoc request related to office administration.- Your profile:
• University degree;
• Computer literacy (Microsoft package aEUR” Office, Edge etc)
• Minimum 1 year experience in an administrative role (like Administrative assistant/Receptionist);
• Excellent written and verbal communication skills, English advanced level;
• Attention to details and discretion when handling confidential information;
• Excellent time management skills and ability to multi-task and prioritize work;
• Responsible, proactive, willing to help others;
• Available to work from office, Monday to Friday, 09:00-18:00. Why is Samsung SSC Europe the place to be