Receptionist

at  BearingPoint Ireland

RECEPTIONIST

We are looking for a talented individual in our Dublin City Centre office to take a dual role of Receptionist and Personal Assistant to our Executive team. As one of the market’s leading management and technology consulting firms, this is a fantastic opportunity for an organised, personable and enthusiastic person looking for a rewarding role in a collaborative and dynamic environment. This role is full-time and is office based.

As our Receptionist, you are the first point of contact for all visitors and play a key role in ensuring visitors to our office have a positive first impression of our firm. In this role your responsibilities will include:

• Meeting and welcoming all guests to our office in a friendly, courteous and professional manner. Guests could include visitors, clients, new employees, employees from other BearingPoint offices. Ensure their arrival is communicated to the relevant person and that they are escorted to the relevant meeting place as appropriate.
• Answering phones in a friendly, courteous and professional manner, redirecting to the relevant person or taking messages as appropriate.
• Carrying out regular checks of all meeting rooms to ensure they are clean, set up appropriately, have adequate supplies e.g. water, stationery etc. and are ready for the next meeting. In addition, carrying out regular tests of all video conferencing and display equipment in meeting rooms and reporting issues to our Facilities team.
• Supporting team members in booking meeting rooms and operating video conferencing and display equipment.
• Ordering and taking delivery of refreshments, breakfast, lunches etc. as requested by team members.
• Arranging courier services and taking delivery of arriving parcels.
• Handling incoming post and outgoing post and managing the post room.
• Arranging taxis on behalf of team members.
• Ensuring the reception area is kept in a clean, presentable and tidy manner.
• Maintaining office supplies and ensuring the stationery room is kept in good order and that stocks are maintained.
• Report any building issues to our Facilities team and ensuring they are resolved.
• General ad hoc duties as they arise e.g. research requirements, supporting marketing activities and events, updating office digital signage.

As our Executive PA your responsibilities will include:

• Travel Management – booking and arranging travel, transport and accommodation. Compiling travel itinerary for trips.
• Expense Management - collating and filing expenses.
• Diary Management - managing diaries and organising meetings and appointments.
• Preparation of slide decks for meetings.
• Email response management (e.g. emails from external vendors, etc.).

As our Receptionist, you are the first point of contact for all visitors and play a key role in ensuring visitors to our office have a positive first impression of our firm. In this role your responsibilities will include:

• Meeting and welcoming all guests to our office in a friendly, courteous and professional manner. Guests could include visitors, clients, new employees, employees from other BearingPoint offices. Ensure their arrival is communicated to the relevant person and that they are escorted to the relevant meeting place as appropriate.
• Answering phones in a friendly, courteous and professional manner, redirecting to the relevant person or taking messages as appropriate.
• Carrying out regular checks of all meeting rooms to ensure they are clean, set up appropriately, have adequate supplies e.g. water, stationery etc. and are ready for the next meeting. In addition, carrying out regular tests of all video conferencing and display equipment in meeting rooms and reporting issues to our Facilities team.
• Supporting team members in booking meeting rooms and operating video conferencing and display equipment.
• Ordering and taking delivery of refreshments, breakfast, lunches etc. as requested by team members.
• Arranging courier services and taking delivery of arriving parcels.
• Handling incoming post and outgoing post and managing the post room.
• Arranging taxis on behalf of team members.
• Ensuring the reception area is kept in a clean, presentable and tidy manner.
• Maintaining office supplies and ensuring the stationery room is kept in good order and that stocks are maintained.
• Report any building issues to our Facilities team and ensuring they are resolved.
• General ad hoc duties as they arise e.g. research requirements, supporting marketing activities and events, updating office digital signage

As our Executive PA your responsibilities will include:

• Travel Management – booking and arranging travel, transport and accommodation. Compiling travel itinerary for trips.
• Expense Management - collating and filing expenses.
• Diary Management - managing diaries and organising meetings and appointments.
• Preparation of slide decks for meetings.
• Email response management (e.g. emails from external vendors, etc.)