Receptionist

at  Butler Snow LLP

Are you ready to join a collaborative team in a fast-paced AM200 law firm with a small firm feel? Do you want to work with a team focused on providing our clients with the very best representation? Do you want to work in an office where you are appreciated and valued? Butler Snow LLP is looking for an Administrative Receptionist to join our Birmingham, Alabama office.
This position performs a variety of administrative support duties, delivers high-quality services to internal and external clients, exhibiting commitment to integrity and excellence. The ideal candidate will display a high attention to detail and will be highly organized. The administrative receptionist will also be able to handle sensitive information with discretion and be able to cope with multiple tasks in an effective manner.

• Answer incoming telephone calls and direct call traffic to the proper person utilizing a multi-line phone system with computerized transfer abilities
• Organize and distribute daily mail
• Provide hospitality services for the office including preparing beverage and lunch setups for various internal meetings, coordinating with caterers when needed, cleanup of hospitality areas, and handling inventory related to meetings and events
• Ensure conference center protocols are followed including proper sanitary procedures and other related protocols
• Coordinate internal meetings with the Audio/Visual team when necessary
• Assist in various day to day office and administrative tasks as directed which may include opening the office each morning, maintaining all receipts and handling reimbursements for charges, ordering supplies, stocking and sustaining common areas
• Assist with occasional copying and scanning
• Work closely with the clients, guests, and staff to ensure seamless day-to-day operations as the first line of contact with visitors and attorneys
• Create a welcoming, comfortable and professional environment for all clients, guests, and staff
• Other duties as assigned