Receptionist

at  Caivan Development Corporation

We’re looking for a professional and courteous Receptionist to join our team!
In this role, you will ensure our office and reception area provide a welcoming environment for both internal and external customers. You’ll collaborate with various departments to deliver seamless administrative support and help meet the needs of our business. If you’re organized, proactive, and enjoy working in a dynamic environment, we’d love to hear from you!

• Manage reception and provide exemplarily customer service to all visitors.
• Answers phone and routes all calls and messages to appropriate party.
• Monitor incoming and outgoing mail and courier services.
• Manage the maintenance of all office business machines, identify required equipment, and coordinate overall office space and environment needs.
• Problem-solve inquiries and questions from customers and employees.
• Regularly complete office procedures and provide support to office employees.
• Welcome new employees, take their ‘First Day Photo,’ and handle onboarding tasks.
• Coordinate meetings and provides meeting support, as required.
• Assist with accounting functions including receipt collection and matching with statements.
• Maintain inventory records and supply levels. Order supplies as required.
• Provide administrative support to the HR team by delivering assistance and administrative support on various projects.
• Maintain a stocked supply of all necessary office items (stationary, supplies, food, etc.) while maintaining a monthly budget.
• Manage the organization and cleanliness of the office space and kitchen and conducting frequent checks throughout the day.
• Perform any other duties as required.