Receptionist

at  CBRE

CANDIDATE REQUIREMENTS:

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• Excellent communication skills with the ability to interact with individuals from a wide variety of social and educational backgrounds

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• Ability to handle multiple requests and work in a fast paced and often demanding environment

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• Ability to accurately complete tasks, assignments and responsibilities in a timely manner

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• Able to function with a high level of initiative and proactivity

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• Dependable and flexible, able to work independently as well as part of a team

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• Responsive to customer requests in an empathetic, supportive and productive manner

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• Posses a high level of IT literacy

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• Must remain calm, courteous and polite in all circumstances

SUMMARY OF ROLE:

To support the Facilities Coordinator in the delivery of various office administrative, hospitality, and reception type services within the client’s London premises.

JOB RESPONSIBILITIES:

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• Manage the reception area with a courteous, pleasant and professional presence, greeting and assisting all the staff and visitors

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• Manage the reception desk and other areas, ensuring that they are maintained in a professional and presentable manner at all times including decorations, lighting, seating, product displays, technical equipment, etc.

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• Ensuring the top quality of our reception area and office space

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• Reporting Near Misses

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• Daily Quality Floor Checks

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• Displaying signage, as requested and as appropriate

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• Posters in Washrooms

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• Provide general safety and security support by managing and processing any requests for access control devices and passes for staff, contractors and visitors.

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• Ordering & Preparation of C badges for contractors in catering, facilities, & janitorial team

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• Preparing contractor permits to have works performed, as required

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• Provide general administrative and logistical support to the Facilities Coordinator and other line managers as necessary

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• Assisting with daily and weekly audits/ reports

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• Daily Reception / Collaboration Safety Checks

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• Weekly Quality Floor Checks

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• Weekly Unseated Reports

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• Weekly Visitor Reports

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• Monthly Bike Audits

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• Monthly FloorScope Audits

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• Providing support to the team regarding Weekly On-Boarding of new employees and contractors

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• Preparation of Event Badges

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• Verification of identity of TVCs

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• Weekly Reporting of Checked-In guests & No-Shows to People Ops

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• Assisting with meeting room requests

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• Ordering & Distributing of Bike Passes/Tags

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• Fulfilling client requests via guts tickets

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• Maintain constructive and positive professional relationships with all other CBRE service delivery staff and their appointed contractors