Receptionist, CoS Academic Advising

at  Purdue University

Job Description
Req Id: 33683
Job Title: Receptionist, CoS Academic Advising
City: West Lafayette
Job Description:
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The College of Science seeks an Administrative Assistant who will contribute to exemplary academic advising services for over 6000 undergraduate students at our West Lafayette location. If a high-support team environment, culture of collaboration, and opportunity to administratively support a highly trained and committed advising team appeal to you, you may be our next Administrative Assistant.
Our administrative assistant, a critical partner in our success and that of our students, manages general office administrative needs and the reception area, ensuring a welcoming, high-quality customer care environment for all participants. The position is also responsible for phone and email communications, responding to questions, or directing inquiries to the Director and our academic or advisors. Importantly, our Administrative Assistant contributes to an environment of inclusion and belonging where all participants feel welcome.

ABOUT US:

When you join Purdue University, you join a community that keeps moving forward. For more than 150 years, we’ve been known for not only our groundbreaking work in STEM research, but also for our collective imagination, ingenuity and innovation.

WHO WE ARE:

Purdue is a community built on collaboration, with global perspectives, Boilermaker pride and endless opportunity to live, learn and grow. Join us and contribute to our culture.

PURDUE UNIVERSITY IS AN EOE/AA EMPLOYER. ALL INDIVIDUALS, INCLUDING MINORITIES, WOMEN, INDIVIDUALS WITH DISABILITIES, AND VETERANS ARE ENCOURAGED TO APPLY.

Posting Start Date: 8/30/2

• Support the administrative needs of the Director of Undergraduate Education and Academic Advising
• Manage reception and supervise student employees
• Maintain calendars, schedule meetings, prepare agendas, collect and provide support materials, and record and distribute minutes
• Compose routine correspondence and draft non-routine correspondence
• Assist with small event coordination, including room reservations, setups, resource needs, and catering
• Manage departmental email listserv, order office supplies, maintain organizational files, make copies, distribute incoming and outgoing mail, and ensure proper functioning of office equipment
• Update and maintain mailing lists, databases and websites
• Collect data for use in reports, presentations and meetings