Receptionist

at  Harris Federation

ABOUT THIS OPPORTUNITY

We are looking for an outstanding individual to undertake Reception, front of house and other administrative duties within the CEO team.
Screening calls for this role will take place in the week commencing 9th December 2024, and face-to-face interviews on 17th December 2024.

• Professionally welcoming and receiving all visitors to Head Office in accordance with safeguarding and Health and Safety procedures
• Telephone switchboard services, including maintaining employee records to update the system
• Ensuring reception area and meetings rooms are inspected, kept tidy and returned to original state following meetings, reporting any issues to Office Manager
• Assisting Office Manager with facilitation of office maintenance processes
• Ordering and preparation of refreshments for meetings and events
• Receiving and distributing incoming and outgoing mail and parcels and maintaining the franking machine account
• Managing couriers and associated accounts
• Maintaining an up to date academy contact sheet of Principals/PAs
• Maintaining good relationships with staff, contractors, representatives and external agencies
• Providing confidential general clerical/admin support
• Maintaining manual and computerised records/management information systems
• Producing lists/information/data and maintaining email distribution groups
• Managing the Federation’s info@ email account
• Preparation and distribution of Board papers as required to staff and stakeholders
• Covering a small number of duties in absence of office administrator e.g. updating of website
• Collating, uploading and updating Head Office Flickr account
• Annual collecting and collating of information for mailing lists
• Ordering stationery for the office and ensuring stationery room is kept safe and tidy
• Monthly credit card reconciliation and recharges
• Maintaining and renewing annual subscriptions
• Raising Purchase Orders through internal system and reconciling related admin invoice