Receptionist - HR Assistant

at  Independence Rehab

Hello, Independence Rehab is a company that employs physical and occupational therapists who are assigned to work in our nursing homes. Our corporate office is located in the Riverwoods in Provo.
We are actively looking to hire a full-time Receptionist/Junior HR Rep to join our team. In this role you should anticipate taking on increasingly more HR functions over time.

JOB DESCRIPTION:

• Perform a wide variety of clerical, technical, administrative and office support duties in support of company’s Human Resources Department
• Employee relations and employee communication (i.e., newsletters, open enrollment information, etc.)
• Assist as needed with New Employee Orientation, including sending paperwork, verifying professional licenses, conducting background checks, managing fingerprint cards, and entering employee data into HR/Payroll and Documentation systems
• Maintains facility and employee lists
• Prepare a variety of reports related to human resource and payroll activity
• Orders office supplies for corporate office as well as rehab offices throughout the U.S.
• Manage & process orders for business cards, name badges, and branded items
• Answer and direct incoming calls or take messages in a professional manner
• Gives directions and information to walk in guests, visitors and sales representatives
• Send birthday cards and process mail
• Arrange lunches for corporate meetings
• Stock refrigerators, water coolers, and clean common areas, including the breakroom and conference rooms
• Maintains a neat work area and projects the company’s professional reputation
• Attend and participates in meetings as required
• Performs special projects as assigned

REQUIREMENTS:

• High School Diploma
• Six months’ receptionist experience
• Some HR experience preferred, but not required
• Strong organizational skills and ability to meet deadlines are essential for this position
• Knowledge of office procedures, methods, and equipment, including computer and software applications, math principles, phone etiquette, customer service, and public relations techniques
• Ability to exercise good judgment and maintain confidentiality
• Skilled in answering questions and providing information to employees and the general public
• Proficient in reading, understanding, and reviewing documents for accuracy and relevance
• Competent in composing correspondence and organizing data in a clear and understandable format
• Effective verbal and written communication skills
• Ability to establish and maintain productive working relationships with executives, directors, coworkers, and the public
• Capable of working independently and managing stress related to workload, supervisory relationships, and deadlines
  Independence Rehab is a people-first organization. Really! Our guiding motto is leading with integrity, empowering people, delivering outcomes

Please refer the Job description for details