Receptionist

at  Huda Beauty

Who We Are: At Huda Beauty, our Vision is to lead in creating a democratized beauty industry where power is given back to people to define, create, and enjoy beauty for themselves! Launched by award-winning beauty powerhouse Huda Kattan in 2013, Huda Beauty is one of the world’s fastest growing beauty brands. As a company, we are fueled by purpose which allows us to approach things differently so that we can create products, content, and a community like no other. A lot has changed since our launch in 2013, but something that will forever remain at the core of Huda Beauty is our focus on business excellence and our unwavering passion for kindness!
Summary: Huda Beauty is looking for a presentable & highly motivated Receptionist & Workplace Experience Co-ordinator. This person will be front of house & responsible for all reception based tasks. Capable individual that will support with administrative tasks, office related duties and in-office activations. As part of the Workplace Experience team, they will handle the meet & greet of all external guests and vendors. Working closely with Workplace Experience Manager- to support and execute tasks and request.

REQUIREMENTS

Essential Duties and Responsibilities:

• Perform Reception duties- greet guests warmly and assist with any front desk queries.
• Manage and support with the booking of meeting rooms.
• Support with shipments, monitoring & recording of deliveries in & out of the office.
• Support and maintain office stock room, ensuring inventory is up to date.
• Ensure all printers are working properly and supplies are ordered by company provider.
• Address team members inquiries and resolve issues or escalate to W-Ex manager.
• Support with food serving and the preparation of meetings. Support with internal office events & activations.
• Maintain a clean, welcoming, and organized front desk area.
• Assist in the onboarding process for new staff members, actioning finger print access.
• Report any maintenance issues to the W-Ex manager.
• Coordinate with vendors and service providers as needed.
• Handle basic bookkeeping tasks, managing petty cash and credit card receipts.
• Support the Workplace Experience team with daily tasks.
• Contribute to a positive and productive team environment.
• Support with ordering office lunches and snacks for office meetings
• Fire warden & First Aider

REQUIREMENTS:

• High school diploma or equivalent; additional education or certification in office administration or related field is a plus.
• Proven experience in an office or administrative role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic office equipment.
• Excellent communication and interpersonal skills.
• Ability to multitask, prioritize, and manage time effectively.
• Detail-oriented with a proactive approach to problem-solving.
• A passion for beauty and a keen interest in the industry is desirable.

• Perform Reception duties- greet guests warmly and assist with any front desk queries.
• Manage and support with the booking of meeting rooms.
• Support with shipments, monitoring & recording of deliveries in & out of the office.
• Support and maintain office stock room, ensuring inventory is up to date.
• Ensure all printers are working properly and supplies are ordered by company provider.
• Address team members inquiries and resolve issues or escalate to W-Ex manager.
• Support with food serving and the preparation of meetings. Support with internal office events & activations.
• Maintain a clean, welcoming, and organized front desk area.
• Assist in the onboarding process for new staff members, actioning finger print access.
• Report any maintenance issues to the W-Ex manager.
• Coordinate with vendors and service providers as needed.
• Handle basic bookkeeping tasks, managing petty cash and credit card receipts.
• Support the Workplace Experience team with daily tasks.
• Contribute to a positive and productive team environment.
• Support with ordering office lunches and snacks for office meetings
• Fire warden & First Aide