Receptionist

at  HVL Solutions Limited

We require an experienced Reception Administrator with a positive, flexible & can do attitude. The applicant must have excellent knowledge and experience with Microsoft Word & Excel and must be educated to GCSE Level C in English & Maths.

As a Reception Administrator you will need to have:

• Good organisational skills
• Ability to use your own initiative and work as part of a team
• Good computer skills
• Xero Accounting Package
• Excellent team working skills, able to build relationships at all levels including Senior Management
• Multitask and work well under pressure and tight timescales
• Good spoken and written communication, ability to keep all relevant parties informed
• Highly organised and able to work on own initiative
• Friendly and professional attitude and appearance
• Attention to detail
• Reliable and punctual

Role of a Reception Administrator:

• Answering incoming calls
• Welcome visitors to the office and oversee the signing in and out process
• Processing incoming sales orders
• Process all sales leads and enquiries and filter to appropriate Sales contact for follow up.
• Administration support to Company Secretary and Senior Management
• Serving refreshments to visitors
• Fleet Management, booking vehicles in for repairs, services and MOT’s
• HR admin, including inductions, holiday & sickness management.
• Source and book external training courses
• Update and maintain training records for the company
• Order and manage the PPE equipment for the company to ensure that all staff have necessary equipment required for their role.
• Raise Purchase Orders for any element of the business
• Reconcile company credit card statements against receipts
• Track stocks of office supplies and place orders when necessary (stationery, H&S items, general office products) using key suppliers.
• Book accommodation for technicians
• Liaise with the workshop
• Processing invoices
• General admin support
• PO and invoicing
• Data input
• Assist the Health & Safety Manager with administrative tasks for our UK ISO standards (9001, 14001, 45001 & Achilles UVDB).
• Benefits:
• Free On site parking
• 28 days holiday (including bank holidays)
• Pension Scheme If you do not hear from us within 10 days of submitting your application, please note that you have been unsuccessful on this occasion.

Job Type: Full-time
Pay: £26,000.00-£28,000.00 per year

Benefits:

• Company pension
• On-site parking

Schedule:

• 8 hour shift

Work Location: In perso

• Answering incoming calls
• Welcome visitors to the office and oversee the signing in and out process
• Processing incoming sales orders
• Process all sales leads and enquiries and filter to appropriate Sales contact for follow up.
• Administration support to Company Secretary and Senior Management
• Serving refreshments to visitors
• Fleet Management, booking vehicles in for repairs, services and MOT’s
• HR admin, including inductions, holiday & sickness management.
• Source and book external training courses
• Update and maintain training records for the company
• Order and manage the PPE equipment for the company to ensure that all staff have necessary equipment required for their role.
• Raise Purchase Orders for any element of the business
• Reconcile company credit card statements against receipts
• Track stocks of office supplies and place orders when necessary (stationery, H&S items, general office products) using key suppliers.
• Book accommodation for technicians
• Liaise with the workshop
• Processing invoices
• General admin support
• PO and invoicing
• Data input
• Assist the Health & Safety Manager with administrative tasks for our UK ISO standards (9001, 14001, 45001 & Achilles UVDB).
• Benefits:
• Free On site parking
• 28 days holiday (including bank holidays)
• Pension Scheme If you do not hear from us within 10 days of submitting your application, please note that you have been unsuccessful on this occasion