Receptionist | Independent Day and Boarding College | City of London

at  David Game CollegeLondon City of

SKILLS/ATTRIBUTES

• Must be a good multi tasker – able to attend to many different/varying tasks
• Able to work in a fast paced environment and knowing how to prioritise potentially large work loads
• Proficient in using MS Office Word/Excel/PowerPoint
• Knowledge of using design software such as Canva/Prezzi/Photoshop will be valuable but not essential
• Tech Savvy – for helping with any IT/tech issues
• A quick learner
• A good team worker – must be flexible in offering a helping hand to a wide and very different variety of tasks
• Keen eye for detail, analytical and methodological

ESTABLISHED IN 1974, DAVID GAME COLLEGE HAS NOW BECOME ONE OF THE LEADING INDEPENDENT SIXTH FORM COLLEGES IN LONDON. IN MAY 2017, DAVID GAME COLLEGE WAS GRADED AS ‘OUTSTANDING’ IN ALL FIVE CATEGORIES BY OFSTED. WE SEEK TO OFFER A DYNAMIC EDUCATIONAL EXPERIENCE, PROVIDING STUDENTS WITH THE OPPORTUNITY TO LEARN AND TO DEVELOP NEW TALENTS AND SKILLS.

Our founder
David Game
insists on the teaching of traditional skills and on students understanding the importance of giving attention to detail. We have an excellent track record of turning around previously underperforming students who benefit from the small classes, close monitoring system and exam-focused approach. The College closely tracks the examination board specifications to ensure that tutors are following the current model and options and to see that all aspects of the syllabus are covered. Homework is set regularly and students improve their examination technique through regular timed tests.
The Principal requires tutors to have a first degree in their subject and indeed, many of the staff hold doctorates and other postgraduate qualifications. Staff retention is high and the College has a strong administrative team to support tutors and ensure that their main focus is on teaching. With a wide range of
A level subjects
, we can prepare our students for whatever degree course they wish to study. We also give special tuition for entry to law and medical school, dentistry and veterinary science degrees. As well as

THE PRIMARY PURPOSE OF THIS JOB ROLE IS TO:

1. Provide a first-class clerical/administrative/secretarial/PA/student support service to the Directors, Teachers, Heads of departments, staff and students within David Game College.
2. Support colleagues within Curriculum Administration, Reception & Customer Service and the wider college.
3. Act as a point of contact for departmental enquires from external and internal customers.
   4.Provide a high level of customer service to all service users.

MAIN DUTIES AND RESPONSIBILITIES.

• Work closely with College co-principals – Manage diaries, mail inbox, schedule meetings, help in formatting compliance documents; fire safety, health and safety, college policies etc.
• Work closely with Admin team to ensure day to day running of all College activities
• Schedule Room bookings for Staff and other Stakeholders
• Schedule Meetings via Zoom for staff
• Schedule online classes, events, etc. on Zoom, Google Classroom or MS Teams
• Help the attendance officer in collecting and monitoring student attendance
• Help update, maintain and monitor student records
• Help in creating and assisting with different student reports
• Assist (at key times of the year) the Head of Admissions with following up student references and safeguarding files; phoning schools and colleges to ensure that files are transferred
• Ensuring that all follow-up activities are completed in relation to a student admission
• Work closely with the marketing and events teams to help promote the business both internally and externally
• Design posters for Social Media and Events
• Take photos for Social Media and Events
• Help in setting up event spaces and booking rooms for some events
• Work closely with the IT team to ensure efficient running of all digital college systems – Zoom, InVentry, franking machine, College security systems.
• Be always on hand to help assist in general IT help for any staff or student who needs it
• Work closely with exams officer to help ensure the running of all internal and external exams

OTHER MAIN DUTIES

• Manage all internal communications between all staff and students
• Working with the ‘Head of Clubs’ - In assisting with bookings and administering College sports & extracurricular clubs
• Be main point of contact for students
• Be main point of contact for all stakeholders of the college
• Taking phone calls, screening the caller and forwarding relevant calls to the correct person(s) in the college
• General administrative duties including scanning, printing, managing all incoming and outgoing mail, ordering and managing office equipment

THE RESOURCE MANAGEMENT RESPONSIBILITIES OF THIS ROLE ARE:

Financial: None
People Management: None
Other: None