Receptionist/Legal Assistant

at  Lailna Dhaliwal LLP Lawyers

ABOUT US

Lailna Dhaliwal LLP is a law firm in Vaughan, ON L4L 4M5, with a practice focusing on the following areas:

• real estate law
• mortgage law and private lending
• civil litigation, primarily real estate litigation and mortgage enforcement
• family law litigation

Overview:
We are seeking a highly organized and detail-oriented Receptionist to join our team. As a Receptionist, you will play a crucial role in ensuring the smooth operation of our office by providing administrative and clerical support to lawyers and support staff. This is a full-time position with opportunities for growth and advancement.
Responsibilities:
- Perform general clerical duties, including data entry, photocopying, scanning, and filing
- Answer and direct phone calls, take messages, and respond to inquiries
- Greet and assist visitors in a professional and friendly manner
- Schedule appointments and maintain calendars for team members
- Assist with organizing meetings, conferences, special events, documents, and filings
- Prepare and distribute correspondence, memos, reports, statement of accounts, invoices, and other documents
- Maintain office supplies inventory and place orders as needed
- Assist with bookkeeping tasks using Cosmolex software, Microsoft Excel and/or other software
- Provide administrative support to various departments as assigned
- Perform banking as required
Skills:
- Strong organizational skills with the ability to prioritize tasks effectively
- Excellent communication skills, both verbal and written
- Proficient in using phone systems and handling multiple phone lines
- Previous experience in a law firm or office setting is a plus
- Customer service-oriented with the ability to provide exceptional customer support
- Familiarity with front desk operations and handling inquiries from clients or customers
- Basic knowledge of clerical procedures and office management systems
- Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint)
- Experience with Cosmolex is required
Shift: 9 am to 5 pm
You will have the opportunity to work in a dynamic office environment where your contributions are valued. We offer competitive compensation, benefits package, and opportunities for career growth. If you are a motivated individual with strong administrative skills, we would love to hear from you.
Note: This job description is intended to provide a general overview of the position. It is not an exhaustive list of responsibilities or requirements. Only those candidates selected for an interview will be contacted. We thank you for your interest in this position.
Job Type: Full-time

Schedule:

• Day shift
• Monday to Friday

Work Location: In perso

Please refer the Job description for details