Receptionist

at  Nottinghamshire Healthcare NHS Foundation Trust

Key Accountabilities: Perform welcome duties which include greeting clients and visitors and ensuring clinical staff are made aware of their arrival.To take and deal with all incoming calls for the The Lookout Team.Recording and relaying messages accurately via telephone email, and face-to-face contact.Receiving visitors, assisting with their enquiries and directing them appropriately.To maintain general tidiness of the waiting area.Maintain notice boards and leaflet stands. Ensure the reception area is well stocked with information relevant to clients.Maintain efficient computerised and manual record systems. This includes: Request maintenance jobs when required.Upload documents such as letters, reports, blood results, etc. onto the client electronic record.Maintain an in/out record of all visiting professionals, for fire safety requirements.Tracking case notes in and out of the site.Room bookingsEnsure all confidential documents and files are locked away securely.To deal with all outgoing/incoming mail.Ordering of equipment/stationery through Procurement.To receive and sign for all general deliveries or re-direct accordingly.To assist with other administrative duties within the administration team as required.General typing of correspondence, audio and copy.Client data input and data cleansing on RiOPhotocopying, laminating, scanning, shredding etc of documentation.
Any other duties commensurate with the grade, as requested by the Team Leader/Manage

Please refer the Job description for details