We are looking for a part timer with a working pattern of 8am-2pm week 1 and 2pm-8pm week 2.
To provide a high-level welcome and efficient patient focused service, whilst promoting a positive image. Act as first point of contact to all patients, healthcare professionals and visitors. To provide admin support to the multi-disciplinary team. To maintain strict confidentiality of information at all times.
This is a customer facing role that requires the post holder to provide a comprehensive efficient, confidential, and tactful reception, clerical and administrative service for the department. This could include maintaining patient related records/databases making appointments and preparing correspondence.

TeamNottsHC comprises over 11,000 dedicated colleagues who #MakeADifference every day. We deliver intellectual disability, mental health, community health, forensic, and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire, and South Yorkshire. Our care is provided from over 200 sites, spanning community locations, acute settings, and secure environments, including prisons.

We are one of the largest mental health and community Trusts in the East Midlands and one of Nottinghamshire’s biggest employers. We also host national and regional services, such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health.
We offer a variety of employee-led staff networks, including Equality, Diversity, and Inclusion (EDI) groups, the Green Champions network, the Freedom to Speak Up network, the Health and Wellbeing Champions network, and the Menopause Champions network. These networks play a vital role in supporting our diverse workforce and promoting a culture of inclusivity.
The health and wellbeing of our colleagues is a top priority. We invest significantly in this through our in-house occupational health and staff counselling services, supported by a dedicated Health and Wellbeing team.
The Trust is committed to reducing its carbon emissions, with a specialised Energy and Environmental team working to ensure compliance with environmental legislation, enhance our environmental performance, and achieve our net-zero commitment

KEY ACCOUNTABILITIES:

Perform welcome duties which include greeting clients and visitors and ensuring clinical staff are made aware of their arrival.
To take and deal with all incoming calls for the The Lookout Team.
Recording and relaying messages accurately via telephone email, and face-to-face contact.
Receiving visitors, assisting with their enquiries and directing them appropriately.
To maintain general tidiness of the waiting area.
Maintain notice boards and leaflet stands. Ensure the reception area is well stocked with information relevant to clients.
Maintain efficient computerised and manual record systems. This includes:
Request maintenance jobs when required.
Upload documents such as letters, reports, blood results, etc. onto the client electronic record.
Maintain an in/out record of all visiting professionals, for fire safety requirements.
Tracking case notes in and out of the site.
Room bookings
Ensure all confidential documents and files are locked away securely.
To deal with all outgoing/incoming mail.
Ordering of equipment/stationery through Procurement.
To receive and sign for all general deliveries or re-direct accordingly.
To assist with other administrative duties within the administration team as required.
General typing of correspondence, audio and copy.
Client data input and data cleansing on RiO
Photocopying, laminating, scanning, shredding etc of documentation.
Any other duties commensurate with the grade, as requested by the Team Leader/Manage

Please refer the Job description for details