Receptionist

at  OEConnection

Since the year 2000, OEC has grown globally to more than 1,000 employees with a double-digit revenue increase nearly every year. We provide a lively culture, employee rewards and recognition, and the opportunity to develop and implement innovative technology solutions.
Job Summary
Provides a variety of facilities and general office administration support for the Krakow, Poland office location, and ensures efficient and smooth operations of the physical work site.

Key Responsibilities

• Assists with maintaining the physical workspace, ensuring a safe, clean, and functional work environment. Coordinates health & safety programs, supports remodeling projects, helps with seating reorganizations, participates in emergency preparedness planning, and completes work assignments related to office operations.
• Meet and greet function at our Office on Wadowicka street in Krakow. Provides support with issuing mail and security passes, and provides support for the employees.
• Communicates with supply vendors, as needed, to coordinate facilities-related changes and needs.
• Maintains the inventory of office, housekeeping, food and beverage supplies, and coordinates orders when required. Arranges the delivery of office snacks and lunches.
• Coordinates and communicates travel arrangements for employees. Making hotel reservations, coordinating transportation, arranging meals.
• Arranges courier pickups when needed, and tracks the delivery of consignments.
• Collects and processes invoices from the Admin vendor, reviews and ensures invoices are accurate, and submits invoices to the Office Manager in a timely manner for payment. Maintains petty cash for the office.
• Provides back-up support for the Office Manager when needed.

Experience
At least 1 year of office administrative support experience is required.

Must also be able to demonstrate the following skills and abilities:

• Must be able to read, write, understand, and fluently speak English.
• Excellent verbal and written communication skills.
• Excellent organizational and problem-solving skills with attention to detail.
• Proficiency in Microsoft Office Suite or related software necessary to create and maintain reports and logs.
• Ability to work independently and push tasks/projects to completion, while prioritizing multiple tasks in a fast-paced environment.
• Able to handle confidential information with discretion.

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• Assists with maintaining the physical workspace, ensuring a safe, clean, and functional work environment. Coordinates health & safety programs, supports remodeling projects, helps with seating reorganizations, participates in emergency preparedness planning, and completes work assignments related to office operations.
• Meet and greet function at our Office on Wadowicka street in Krakow. Provides support with issuing mail and security passes, and provides support for the employees.
• Communicates with supply vendors, as needed, to coordinate facilities-related changes and needs.
• Maintains the inventory of office, housekeeping, food and beverage supplies, and coordinates orders when required. Arranges the delivery of office snacks and lunches.
• Coordinates and communicates travel arrangements for employees. Making hotel reservations, coordinating transportation, arranging meals.
• Arranges courier pickups when needed, and tracks the delivery of consignments.
• Collects and processes invoices from the Admin vendor, reviews and ensures invoices are accurate, and submits invoices to the Office Manager in a timely manner for payment. Maintains petty cash for the office.
• Provides back-up support for the Office Manager when needed