Receptionist & Office Administrator

at  Lincoln International

We are trusted investment banking advisors to business owners and senior executives of leading private equity firms and public and privately held companies around the world. Our services include mergers and acquisitions advisory, private funds and capital markets advisory, and valuation and fairness opinions. As one tightly integrated team of more than 1,000 professionals across 15 countries, we offer an unmatched perspective on the global private capital markets, backed by superb execution and a deep commitment to client success. With extensive industry knowledge and relationships, timely market intelligence and strategic insights, we forge deep, productive client relationships that endure for decades. Learn more at www.lincolninternational.com.
At Lincoln International, we know that the success of our global organization is a direct outcome of the strength of our people. We encourage diversity of thought and create talent density by attracting, retaining and engaging high performers from all demographics, backgrounds and perspectives. We value diversity, equity and inclusion as a catalyst to foster innovation and creative problem solving, access the best candidates and adapt to a highly dynamic, competitive environment. We know that employing a diverse team and valuing the unique perspectives of our people allows us to better understand and serve the needs of our clients.
Lincoln International is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We encourage you to read more about our commitment to diversity and Environmental, Social & Governance (ESG) efforts.
Your main duties will be to ensure the smooth running of the office floors, including assistance to the Senior Receptionist, Co-Admin Managers and Executive Assistants. You must have an ability to multitask, and you must also be able to work effectively as part of a team.
This is a full-time role and the working hours are 9am to 5pm (in the office). However, you will be expected to come in early or leave late if there are client meetings taking place outside of business hours.

• Working together with the Senior Receptionist, Co-Admin Managers and Executive Assistants to provide seamless office support for the bankers
• Taking responsibility for the smooth running of all Lincoln occupied floors e.g:
• constant floor walks and checks to make sure supplies are always topped up (including paper in the printers);
• making sure IT in the meeting rooms are fully functional (including screens and Zoom facility);
• tidying common areas; kitchen, meeting rooms and stationery cupboards
• checking printers for errors.
• Assist the Senior Receptionist with meeting and greeting clients and meeting room set up / meeting room clearing
• Cover the front of house reception when the Senior Receptionist is on lunch / annual leave
• Source lunches from local food outlets / restaurants at short notice
• Making sure meeting rooms on all floors are client-ready
• Make sure the kitchen stays well stocked with groceries
• Stock check of printer supplies and stationery rooms
• Post office runs for any outgoing post and parcels
• Support EAs and Bankers with ad hoc requests, such as scanning, printing and binding
• Promptly alerting the Senior Receptionist and/or IT if we have faults with office equipment
• Assist Co-Admin Managers and EAs with ad-hoc tasks including but not limited to:
• Processing expenses
• Enter Salesforce contacts and meeting notes