Receptionist/Office Assistant

at  Obee Co Accounting Ltd

ABOUT US:

Our well established Victoria-based accounting firm, that has been providing professional accounting, bookkeeping and taxation services for our clients for over 50 years, is looking for a Front Desk Receptionist/Office Assistant for our busy upcoming tax season. The ideal candidate will be personable and have excellent phone presence. We pride ourselves on our customer service and positive work environment. Our team prioritizes, multitasks, and works well under pressure to meet deadlines whilst efficiently dealing with our valued clients in a professional and pleasant manner. Our newest team member will be expected to exhibit these same qualities.
This position requires conscientious attention to detail, comfort working with numbers, and the ability to maintain confidentiality. As our Front Desk Receptionist and Office Assistant, you will perform the following duties:

REQUIRED SKILLS AND EXPERIENCE:

• Ability to remain calm in the face of pressure and be professional at all times
• Highly organized with the ability to prioritize
• Excellent attention to detail
• Proficiency in MS Office and other software related to scanning and emailing
• Moderate to fast, accurate keyboarding
• Excellent written and verbal communication
• Professional phone demeanor
• Fully committed to providing the highest level of customer service with excellent interpersonal, problem solving, and conflict resolution skills
• Previous experience in a professional office environment

PREFERRED SKILLS AND EXPERIENCE:

• The ideal candidate would enjoy multi-tasking, working with multiple team members, and take pride in being quick and efficient while putting out high quality work
• MS Excel and MS Word intermediate to advanced skills
• Post-secondary education an asset

RECEPTIONIST DUTIES:

• Answering and transferring phone calls, taking detailed messages when applicable
• Receiving and disbursing mail, preparing mailings and courier packages
• Greeting clients and assisting them accordingly
• Operation of POS machine
• Receiving, sending, answering, and dissemination of emails

OFFICE ASSISTANT DUTIES:

• Maintenance of files (both physical and electronic)
• Supporting staff memebers with various ad hoc projects
• Scanning and emailing documents
• Assisting clients with the process of signing of personal tax returns
• Maintaining “control lists” of incoming and outgoing tax returns