Receptionist

at  Oppy

ABOUT OPPY

Grow our tomorrow. Celebrating over 160 years in business, we are one of North America’s top fresh produce sales and marketing companies. We bring over 100 varieties of produce from more than 20 different countries to the market. Recognized as one of Canada’s Best Managed Companies for the past 20 years and one of Canada’s (and BC’s) Top Employers, our business is managed by a team of dedicated professionals delivering exceptional service from over a dozen offices throughout North and South America. And, because a healthy planet is essential to our growers, customers, and all of us at Oppenheimer, sustainability plays a vital role in everything we do.
Recognized as a Top 100 Employer and Canada’s Best Managed Companies (for the last 20 years!), our diverse team of dedicated professionals collaborate and make connections across our locations throughout North and South America. We owe our success to our adaptability, innovative and entrepreneurial approach, our commitment to our people, and the incredible relationships we build. We are looking for talented people who love a fast-paced, dynamic environment where you can grow your skills and career in a sector with abundant opportunity. Grow your tomorrow with us, today.

ACCOUNTABILITIES

• Extends a warm and inviting welcome to team members and visitors, fostering a positive initial experience for all; monitors and maintains the visitor logbook, and issues visitor badges as required to maintain a secure and controlled environment.
• Responds promptly and professionally to incoming calls and inquiries, offering accurate information and efficiently directing them to the appropriate parties.
• Processes and organizes incoming mail and couriers swiftly and accurately, distributing them to respective departments, contributing to the efficient flow of communication.
• Performs additional key administrative functions including and record management, office space bookings and scheduling, mail-outs for cheque runs, coordinates ordering business cards planning and coordination of events such as luncheons, fundraising initiatives, and celebrations.
• Monitors office supply levels and proactively places orders to maintain inventory levels.
• Implements and follows all health and safety and security protocols (including health and safety) ensuring an ever-present safety culture.
• Performs various reception, administrative or departmental ad-hoc responsibilities as required by the evolving needs of the organization.

REQUIRED KNOWLEDGE & ABILITIES

• Excellent customer service skills with ability to work independently and interface professionally with all levels of internal and external customers.
• Demonstrated strong organizational, prioritization and multi-tasking skills with the ability to balance complex priorities and deadlines.
• Ability to lift and carry up to 25 lbs as needed for tasks such as managing office supplies, setting up meeting spaces, or handling deliveries.
• Advanced knowledge of Microsoft Office including Teams, Outlook, Word, Excel, and PowerPoint, as well as experience with database management, record keeping, and data entry.
• Excellent interpersonal, communication (written & verbal) and customer service skills; experienced in composing high-level memos, emails and documents using best practice business writing principles.
• Proven success in identifying and anticipating needs, possessing a high degree of patience and perceptiveness.
• Ability to build and maintain positive, highly effective business relationships with executive level clients, at all levels of an organization.
• Proven ability in exercising good judgement, problem solving, and critical thinking skills; demonstrates a high level of integrity, ethics, and professionalism at all times.
• Self-motivated with strong organizational, prioritization and multi-tasking skills, with the ability to balance complex priorities and deadlines.
• Positive and engaging attitude, with a commitment to fostering an inclusive, supportive, and fun working environment.

REQUIRED QUALIFICATIONS

• Degree, diploma in business administration preferred.
• Minimum, 1 – 3 years of administration/reception experience in a fast-paced environment.

Please refer the Job description for details