Receptionist - part - time (24 hours bi-weekly)

at  Mill Creek Care Centre

“HOW DO YOU LIVE IN THE MOMENT?”

We are passionate about ‘Making Every Moment Matter’™. We are seeking a candidate that shares our values - a person who has a passion to make a difference, who has a strong moral compass, and who has a commitment to teamwork. The ideal candidate is a warm and loving person who makes meaningful connections with those they are caring for.
The Receptionist reports to the Office Manager and is expected to provide courteous and efficient telephone, reception, and clerical support to all clients and assists with clerical duties in the Home.

QUALIFICATIONS:

The qualifications needed to join our family are as follows:

• High School graduate or G.E.D.
• Continuing educational courses in areas related to position summary an asset.
• Working knowledge of computers.
• Demonstrates expedient data entry skills.
• Sense of responsibility, integrity, and confidentiality.
• A minimum of one (1) year prior experience in a similar job capacity.
• Ability to handle multiple incoming telephone lines and multiple tasks.
• Ability to use innovative methods to reduce costs.
• Ability to operate general office equipment (calculator, photocopier, postage meter, fax machine, etc.)
• Presents a positive approach, not controlling language and actions towards people
• Well-developed interpersonal skills and demonstrated ability to interact efficiently and courteously with residents, the public, employees, and volunteers.
• Ability to demonstrate care in use of supplies and equipment, and the ability to maintain a neat work area.
• Good organizational skills.
• Ability to work independently.
• Must be level-headed and calm in emergencies.
• Second language is an asset.
• To show evidence of being focused on people’s feelings when interacting and knowing how to turn a task into positive social interaction.
• To undertake and meet all legal requirements within a context of promoting individuals’ rights and measuring/reducing elements of risk.
• Must provide a complete and current (within six months) Vulnerable Sector Check (including a Criminal Background Check) or be willing to obtain one
• As a condition of employment, candidates are required to submit documented results of TB testing (within the last six months or within 14 days upon hire) or a chest X-ray (within the last year), as per Public Health requirements
• Two supervisory references required

EDUCATION

Preferred

• High School or better

SKILLS

Preferred

• Person-centered approach
• Level Headed and Calm in Emergencies
• Computer Skills
• Keeping Sensitive Bus/Pers Matters Private
• Ability to Reduce Costs
• Data Entry Skills
• Knowledge of Google Suite
• Ability to Work Independently
• Integrity and Confidentiality
• Interpersonal Skills
• Managing Office Supplies
• Operate General Office Equipment
• Organizational Skills
• Positive Mindset
• Second Language
• Ability to Handle Incoming Telephone Lines

• Assists in the production and distribution of the Home’s communiqués under the direction of the Executive Director.
• Ability to use innovative methods to reduce costs.
• Orders supplies/stationary for all departments.
• May assist with the resident trust accounts.
• Assists with the mailing of resident billing.
• Responsible for the completed invoice package for the office purchases.
• Assists with orientation, recruitment, and retention.
• Assists with setting the vision, goals and objectives for the department in collaboration with the staff and in line with the overall Home’s vision and strategic directions
• Motivates staff and establishes incentive programs that recognize excellent performance.
• Required to understand the nature and meaning of quality indicators used by the Home.
• Other duties as assigned and or indicated in Job Task Inventory