Receptionist (part-time)

at  Epam Systems

REQUIREMENTS

• Fluent in French or Dutch with a good standard of written and spoken English
• Previous experience in a reception or administrative role
• Good knowledge in all Microsoft Office programs (including Word, Excel & Outlook); competent user of the internet
• Excellent time management and organizational skills
• Positive, proactive attitude in identifying issues at the earliest opportunity and in responding to internal and external queries
• Good communication and interpersonal skills with the ability to liaise with people at all levels
• Have entrepreneurial spirit and be forth coming with different ideas
• Discretion when supporting activities and handling sensitive data

ABOUT THE ROLE

Are you proud of your organisational and people skills? Can you see yourself as the face of our office?
Then you could be a good fit for our bustling and vibrant Brussels office as a Receptionist.
This is an on-site role where you will be working in a client-facing environment representing EPAM, being a first point of contact, providing an excellent front of house service as well as administrative assistance to support the Office Manager, EPAMers and our visitors.

RESPONSIBILITIES

• Meeting and greeting guests in a friendly, secure and polite manner
• Providing a safe and pleasant user-friendly (and sustainable) office environment
• Supporting the Office Manager with Health & Safety and Fire Officer responsibilities
• Responsibility for the management of meeting rooms, setting up ahead of each meeting and ensuring they are well-kept
• Answering and receiving phone calls and dealing efficiently with external/internal inquiries and escalating messages effectively
• Distributing incoming mail to the respective staff, organizing local and global courier shipments
• Checking inventory on regular basis and ordering office and kitchen supplies (stationary, refreshments, purchases)
• Assisting the Office Manager in all aspects of event planning and implementation such as hosted meetings, offsite meetings, conferences, and staff parties
• Assist the Senior Management team with any administrative task in relation to their day-to-day activities
• Assisting the Office Manager with ad-hoc facilities requests