Receptionist - Part Time - Peterbilt

at  Brandt

Ayr, ON, Canada -

Start DateExpiry DateSalaryPosted OnExperienceSkillsTelecommuteSponsor Visa
Immediate29 Nov, 2024Not Specified02 Sep, 20242 year(s) or aboveProcurement,Microsoft Office,Memos,Ged,Office Procedures,Travel Arrangements,Executive Team,Budget Management,Instructions,Interpersonal SkillsNoNo
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Description:

Brandt is currently seeking a part time Receptionist for our Ayr Brandt Peterbilt location. This position is responsible for general office duties and departmental assistance.

Duties & Responsibilities

  • Respond to telephone, e-mail, and in-person inquiries from clients, candidates, and other parties
  • Refer all inquiries to the appropriate individuals, divisions, or departments across the organization
  • Type forms, letters, reports, and memos as necessary
  • Receive and distribute all forms of paper correspondence
  • Where necessary, assist in the compilation of data for various reports
  • Coordinate the logistical aspects of departmental programs, such as meetings, seminars, workshops, special projects, and events
  • Arrange and book meetings in boardrooms, off-site conference halls, and other locations; ensure the appropriate presentation equipment is there
  • As a front-line worker, present a positive and professional image of the organization to all visitors, suppliers, inquiries, and other interactions
  • Provide information to staff and/or clients about special activities
  • Administer and manage inbound/outbound mail, including priority post, packages, courier services, and other correspondence
  • Maintain the reception in a tidy and presentable manner
  • Ensure the necessary office supplies are stocked and obtained at the best possible price
  • Coordinate employee coveralls with the vendor of choice
  • Other duties as assigned

LI-onsite

Required Skills

  • Must have working knowledge of Microsoft Office
  • Strong organizational skills are required
  • Strong knowledge of general office procedures involving procurement, travel arrangements, budget management, etc.
  • Able to write simple correspondence, including memos, letters, etc.
  • General mathematical skills
  • Ability to apply understanding to carry out instructions in written, verbal, or diagram form
  • Able to maintain filing systems and basic databases
  • Excellent analytical and problem solving skills
  • Meticulous records maintenance skills
  • Superior telephone manners and strong interpersonal skills
  • Strong written and verbal skills to communicate with all levels of the organization and its executive team

Required Experience

  • Experience working on a multi-line switchboard is considered an asset
  • High school diploma or GED, or an acceptable combination of education and experience
  • 2-4 years of direct work experience in a receptionist capacity preferred

Responsibilities:

  • Respond to telephone, e-mail, and in-person inquiries from clients, candidates, and other parties
  • Refer all inquiries to the appropriate individuals, divisions, or departments across the organization
  • Type forms, letters, reports, and memos as necessary
  • Receive and distribute all forms of paper correspondence
  • Where necessary, assist in the compilation of data for various reports
  • Coordinate the logistical aspects of departmental programs, such as meetings, seminars, workshops, special projects, and events
  • Arrange and book meetings in boardrooms, off-site conference halls, and other locations; ensure the appropriate presentation equipment is there
  • As a front-line worker, present a positive and professional image of the organization to all visitors, suppliers, inquiries, and other interactions
  • Provide information to staff and/or clients about special activities
  • Administer and manage inbound/outbound mail, including priority post, packages, courier services, and other correspondence
  • Maintain the reception in a tidy and presentable manner
  • Ensure the necessary office supplies are stocked and obtained at the best possible price
  • Coordinate employee coveralls with the vendor of choice
  • Other duties as assigne


REQUIREMENT SUMMARY

Min:2.0Max:4.0 year(s)

Human Resources/HR

HR / Administration / IR

HR

Diploma

Proficient

1

Ayr, ON, Canada