Receptionist

at  PortmanDentex

Job Description

We are seeking a friendly and professional Receptionist to join our team in New Milton, United Kingdom. As the first point of contact for our organization, you will play a crucial role in creating a positive and welcoming environment for our clients, visitors, and staff.

• Greet and direct visitors, clients, and guests in a warm and professional manner
• Answer and manage incoming phone calls, emails, and other communications
• Schedule and coordinate appointments, meetings, and events
• Maintain a clean and organized reception area
• Perform administrative tasks such as data entry, filing, and document preparation
• Manage incoming and outgoing mail and packages
• Assist with basic office management duties, including ordering supplies and equipment
• Provide general information and answer inquiries from clients and visitors
• Collaborate with other departments to ensure smooth office operations
• Handle sensitive information with discretion and maintain confidentiality

Qualifications

• Excellent verbal and written communication skills
• Strong customer service orientation with a friendly and enthusiastic demeanor
• Proven organizational skills and attention to detail
• Proficiency in Microsoft Office Suite and basic computer skills
• Ability to multi-task and prioritize in a fast-paced environment
• Excellent time management skills
• Previous reception or customer service experience preferred
• Proficiency in handling multi-line phone systems
• Ability to maintain a professional appearance and demeanor at all times
• Basic bookkeeping or record-keeping skills
• Flexibility to adapt to changing priorities and work requirements
• Team player with a collaborative attitude
• Ability to work independently and take initiative when necessary

Additional Information
We are an equal opportunity employer and value diversity, equity and inclusion in our workplace. We are committed to creating an environment of mutual respect and are dedicated to providing equal employment opportunities regardless of race, religion or belief, sex, sexual orientation, gender reassignment, pregnancy or maternity, marital or civil partner status, disability, age, or nationality

• Greet and direct visitors, clients, and guests in a warm and professional manner
• Answer and manage incoming phone calls, emails, and other communications
• Schedule and coordinate appointments, meetings, and events
• Maintain a clean and organized reception area
• Perform administrative tasks such as data entry, filing, and document preparation
• Manage incoming and outgoing mail and packages
• Assist with basic office management duties, including ordering supplies and equipment
• Provide general information and answer inquiries from clients and visitors
• Collaborate with other departments to ensure smooth office operations
• Handle sensitive information with discretion and maintain confidentialit