Receptionist / Procurement Administrator

at  AGC Chemicals Europe Ltd

AGCCE currently has a vacancy for temporary Receptionist / Procurement Administrator. The role will be offered on a 12-month fixed term contract. The role will be based on the reception desk (AM) carrying out reception duties and in the procurement office (PM) to carry out procurement activities each day. The job holder will be responsible for undertaking purchasing, administration and support duties to allow effective and efficient use of time and resource, for all members of the purchasing department.

KNOWLEDGE REQUIREMENT:

• Business administration, (NVQ) level 3 or equivalent (desirable).

SKILLS AND EXPERIENCE:

• Competent in the use of all MS Office applications.
• Able to prioritise and manage multiple tasks to meet deadlines.
• Able to work diligently and accurately with little supervision.
• Self-motivated, even when repetitive tasks need completion.
• Previous experience gained in a business administrative role required.
  All applicants must be able to provide their right to work documents

PRIMARY RESPONSIBILITIES (RECEPTIONIST):

• Welcome visitors, inform gatehouse, prepare badges, register in the system, update welcome screen, and arrange collection or escorting.
• Answer incoming calls, verify credibility, and forward to the correct person/department.
• Fire Safety: prepare temporary fire ID cards, conduct weekly fire alarm tests, maintain the Fire log, and perform monthly checks at York House.
• Organise meeting rooms, arrange working lunches and refreshments.
• Administer incoming and outgoing mail, including FedEx.

PRIMARY RESPONSIBILITIES (PROCUREMENT ADMINISTRATOR):

• Raise Purchase Orders for various lower spend requirements
• Matching invoices against purchase orders and assigning correct cost codes,
• Liaise with Stores and Engineering to ensure goods and services are receipted in
• Set up new vendors in the ERP systems
• Cover Buyer duties during holidays and absences.
• Organise some travel, accommodation, and restaurant bookings for employees and visitors.
• Support purchasing administration duties, facilitating Purchase Order status changes, ensuring supplier accreditations are up to date, and maintaining records.
• Ensure adherence to the 5s culture.