Receptionist

at  SCIArc

Department: General Administration
Reports to: Chief Administrative Officer & Facilities Director
FLSA Status: Full-time, Non-exempt
Pay Scale: $19.00 - $20.00/hour
Schedule: On-site, Monday – Friday, 9am – 6pm
Attach your resume and cover letter when prompted.
Attach your resume and cover letter when prompted.
Applications will not be considered complete if resume and cover letter are not included.
We offer a benefits package with medical, dental, vision, 401k and generous paid time off.

SUMMARY:

The Receptionist will be the first point of contact and welcome and greet all visitors to the institution. This position will answer questions and provide information to SCI-Arc’s visitors, students, faculty and staff.

QUALIFICATIONS:

• High School Diploma required
• Minimum 2 years of administrative experience in a customer-oriented environment
• Proficient with Microsoft Word, Excel, and Outlook
• Customer service demeanor, pleasant phone manner and an understanding of the role of customer service in the success of the institute are essential
• Must possess great verbal and written communication skills
• Ability to multi-task successfully
• Demonstrate flexibility with changing priorities
• Experience with multi-line phone systems preferred

• Greet visitors, students, faculty and visitors courteously; answer questions, give directions and monitor visitor access
• Answer the main line for the institution, and route calls to appropriate departments or persons, retrieve messages from general voice mail box and distribute accordingly
• Perform general office duties such as generate postage, shipping, receiving, distributing mail and faxes, filing, photocopying, collating, ordering office supplies, and facilitating office machine maintenance and repair service
• Compose routine correspondence; conduct research and compile statistical reports as needed
• Generate ID cards and maintain building access card system, and issue parking passes, work with Security to monitor parking passes
• Coordinate SCI-Arc’s Campus Dog Policy and registration process; keep a database of approved dogs on campus.
• Assist with annual tuition survey of peer institutions.
• Work with Registrar to schedule classrooms each semester; maintain classroom charts and update staff calendar
• Daily pre-office opening, monitoring of Staff and Faculty break rooms; order supplies, make morning coffee, assess for maintenance needs
• Support with annual events such as Graduation, Spring Show, and Main Event as needed
• Handle information management in emergency situations
• Communicate to facilities and maintenance crew regarding issues, cleaning, or maintenance needs brought to your attention
• Schedule food trucks weekly for student population
• Other duties as assigned