Receptionist / Secretary I
at Adams Adams
Durban, KwaZulu-Natal, South Africa -
Start Date | Expiry Date | Salary | Posted On | Experience | Skills | Telecommute | Sponsor Visa |
---|---|---|---|---|---|---|---|
Immediate | 04 Dec, 2024 | Not Specified | 04 Sep, 2024 | N/A | Confidentiality,English | No | No |
Required Visa Status:
Citizen | GC |
US Citizen | Student Visa |
H1B | CPT |
OPT | H4 Spouse of H1B |
GC Green Card |
Employment Type:
Full Time | Part Time |
Permanent | Independent - 1099 |
Contract – W2 | C2H Independent |
C2H W2 | Contract – Corp 2 Corp |
Contract to Hire – Corp 2 Corp |
Description:
SKILLS AND KNOWLEDGE
- Computer literate in Word
- Typing speed of 60+ wpm and excellent dictation skills
- Fully conversant in English
- Ability to work independently, to work under pressure and to use initiative
- Ability to prioritize
- Ability to handle information related to the department with confidentiality
Good organizational skills
Qualification/s
Matric
- Secretarial Diploma (an advantage)
- Secretarial experience of at least five years would be an advantage
Responsibilities:
- Reception duties including, inter alia, answering telephones and screening calls, dealing with post/ courier, receipting documents served at the office, purchasing stock and other necessities for the running of the office, attending and seeing to clients and other parties that come to the office
- Assisting with the general running and functioning of the office
- Filing, photo copying, scanning and general office duties
- Organising business trips and office events and assisting with office marketing or social initiatives as required
- Attending to accounting matters including capturing invoices, billing and preparation of invoices and credit notes, collections/ Debtors, etc
- Dealing with ad hoc enquiries
- Making telephone calls to clients and other parties as required
- Handling routine correspondence
- Typing/ dictation
- Preparing correspondence/ documents for approval by partners or other professionals
- Assisting with High court and other litigation notices and pleadings
- Assisting with and attending to intellectual property matters (including at least trade mark, patent, registered design, and copyright matters) as required
- Opening and closing files/ cases
- Filing correspondence/ documents and updating computer records
- Diarizing Files
REQUIREMENT SUMMARY
Min:N/AMax:5.0 year(s)
Accounting
HR / Administration / IR
Accounts Management, Office Administration
Diploma
Proficient
1
Durban, KwaZulu-Natal, South Africa