Reconciliations and Treasury Manager

at  Independent Parliamentary Standards Authority

JOB SUMMARY

A key role managing the daily operation of financial controls, reconciliations and treasury related activity. The role-holder controls and monitors all banking administration, completes month-end reconciliations and supports the preparation of the annual report and accounts and year-end audit file, ensuring strong financial management and controls are in place.
Working with teams across IPSA and third-party stakeholders, the role-holder is responsible for reconciliations and treasury management, aiding the Financial Controller and Financial Reporting Manager to create a robust financial management and controls environment. The role-holder supports the month-end and year-end processes, the production of statutory annual financial statements and internal and external audits and is the main contact for the debt collection agency and other key stakeholders such as HMT, HMRC and the House of Commons.
This role sits within the Finance Directorate and reports to the Financial Controller but works closely with the Finance Business Partners, Management Accountant, MP Services and the Payroll team.

NATIONALITY REQUIREMENTS

This job is broadly open to the following groups:

• UK nationals
• nationals of the Republic of Ireland
• nationals of Commonwealth countries who have the right to work in the UK
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
• nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
• individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
• Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service

Further information on nationality requirements (opens in a new window)

monthly bank reconciliation.

• HMT Forecasting and Drawdowns: forecasting monthly drawdowns and submitting relevant returns on the Online System for Central Accounting and Reporting.
• Payments: supporting the Accounts Payable team by performing simple system-based checks and approvals, ensuring segregation of duties for payment runs.
• Payroll: facilitating month-end reconciliation of Payroll related accounts, analysing data on deductions before month-end.
• Debt management: accountable for the relationship with the debt collection agency, monitoring new collections and seeking updates on monies recovered, as well a

KEY RESPONSIBILITIES

• Month end: supporting the month-end timetable, preparing and posting General Ledger journals, preparing c.40 balance sheet accounts and salary control account

reconciliations, investigating and problem-solving reconciliations efficiently, monitoring and reconciling cash payments and liaising with the NAO.

• Treasury management: responsible for all banking administration and monitoring, ensuring timely, accurate processing of transactional data and preparation of the

monthly bank reconciliation.

• HMT Forecasting and Drawdowns: forecasting monthly drawdowns and submitting relevant returns on the Online System for Central Accounting and Reporting.
• Payments: supporting the Accounts Payable team by performing simple system-based checks and approvals, ensuring segregation of duties for payment runs.
• Payroll: facilitating month-end reconciliation of Payroll related accounts, analysing data on deductions before month-end.
• Debt management: accountable for the relationship with the debt collection agency, monitoring new collections and seeking updates on monies recovered, as well as

managing write offs.

• Accounts preparation: supporting the Financial Controller to prepare and produce monthly, quarterly and year-end annual report and accounts, collating back-up evidence or responses to queries from internal and external auditors (NAO).
• Stakeholder Management: build and maintain strong relationships with IPSA’s key stakeholders, providing an accurate and efficient service, promptly resolving all banking and general accounting/finance queries and issues.
• Accounting Regulation: ensuring IPSA’s finances are appropriately administered, processed, and monitored in line with the Financial Reporting Manual (FReM) and

relevant accounting standards and controls.

• Continuous improvement: initiating and implementing continuous improvements to the treasury, month-end and year-end processes, and control account reconciliations, creating simple operating procedures and supporting autonomous IPSA and Finance projects and other tasks, as required.
• Values: Bringing IPSA’s core values of Staying Connected, Seeing the Bigger Picture, Being Open, Doing the Right Thing and Making a Difference to life through behaviours and action.

IPSA is a learning organisation. We constantly review our work against our customer’s need and assess the environment in which we operate so that we can continuously improve. Therefore, the list of key responsibilities may adapt and change over time within the spirit and nature of organisational change and the development of the role.