In order to ensure your application is received by NAIT for thorough review and consideration, please apply directly through our Careers site at www.nait.ca/careers
Please Note: This is a temporary position ending on or before January 6, 2025.
Reporting to the Records & Transfer Coordinator, the Records and Transfer Officer is primarily responsible for ensuring student records, processes, and related services are maintained at the highest level of accuracy and standards. The Records Officer uses reporting tools and system data to process required changes to student records, providing suggestions and recommendations to the Records & Transfer Coordinator for continual improvements to business processes. This position also acts as a liaison between NAIT and the Alberta Apprenticeship and Industry Training Board (AIT) to ensure consistent and appropriate support for the apprenticeship processes.

SKILLS & ABILITIES:

Strong analytical skills and logical reasoning skills
Strong initiative and problem-solving skills
Exceptional attention to detail
Proficient with Microsoft Office applications
Ability to work efficiently and independently under minimal supervision while contributing to common departmental goals
Ability to work and communicate effectively and professionally in a diverse group
Ability to learn software applications quickly and use them in accordance with established methods and procedures
Demonstrate knowledge of Records-related institutional policy and procedures
Knowledge of Freedom of Information and Protection of Privacy (FOIP) as pertains to the post-secondary learning environment

QUALIFICATIONS:

High school diploma required. Post-secondary diploma or degree is considered an asset
3-5 years’ professional experience in an office environment
Prior training and/or experience in administering student records and/or working with PeopleSoft Campus Solutions is considered an asset
Equivalencies may be considered
Applicants with education credentials earned outside of Canada should have their credentials evaluated by World Education Services or the International Qualifications Assessment Service (IQAS).
Remuneration: $48,257.04 - $62,451.48 annually, plus a comprehensive benefits package. (Classification - Administrative Support V).
This position is covered by the Alberta Union of Provincial Employees (AUPE) Collective Agreement
Please submit a resume and cover letter to be considered for this opportunity.
About NAIT
We are proud to have been named one of Alberta’s Top Employers for 13 consecutive years. Being part of a community that makes a difference in the lives of students, staff, industry clients and partners, NAIT’s culture reflects our shared values of respect, collaboration, celebration, creativity, and accountability.
People are what make NAIT great, and we prioritize the employee experience. We offer benefits and unique perks focusing on health and wellness, work-life balance, recognition, and professional and personal growth. In addition to excellent vacation time, we offer paid time off between Christmas and New Year’s.
NAIT supports a flexible work environment, enabling staff to request approval for on-campus, off-site, or hybrid work arrangements based on the nature of the role. Please note that remote positions require employees to reside within Canada.
NAIT is committed to fostering an environment that supports equity and cultivates inclusion through our Equity, Diversity, and Inclusion Strategy. We are a proud partner of the Canadian Centre for Diversity and Inclusion and Pride at Work Canada. While we encourage all qualified applicants to apply, only those being considered will be contacted. If you require any accommodations, please connect with us at careers@nait.ca.

LI-TH1 #LI-Hybri

Maintain and update student records to ensure accuracy and integrity at all times
Research, analyze, and corrects errors in student records
Support the graduation process for eligible students
Identify opportunities to improve communications and business processes
Provide support and expert knowledge around Records and Transfer processes to stakeholders
Develop and demonstrate subject matter expertise in Records and Transfer processes, policy and procedure
Validate data requested by stakeholders to ensure it captures and reflects Records and Transfer procedures