Records Assistant (Contract Until March 31, 2025)

at  BC Financial Services Authority

Posting Title Records Assistant (Contract Until March 31, 2025)
Department: Corporate Services & Transformation
Full/Part Time: Full Time
Job Type: Contract
Location: Vancouver
Work Arrangement: In Office
Salary Range: $45,656.28 - $45,656.28
Close Date: September 15, 2024

JOB SUMMARY

BC Financial Services Authority (“BCFSA”) helps to protect British Columbians during the biggest financial decisions in their lives. We regulate B.C. ’s financial services sector, including credit unions, real estate licensees, registered pension plans, insurance and trust companies and mortgage brokers. Through modern, effective and efficient oversight, BCFSA protects consumers by impartially setting and enforcing standards across the entire sector ensuring the prosperity of the province.
BCFSA is an equal opportunity employer and welcomes applications from all groups. This includes Indigenous Peoples, women, visible minorities, persons with disabilities, persons of diverse sexual orientation, gender identity or expression (LGBTQ2S+), and others who may contribute to diversity at BCFSA.

We recognize unique styles, perspectives, beliefs, and creativity that support a diverse, respectful, inclusive and collaborative work environment. To achieve this, we are committed to:

• Hiring team members who represent the population we serve;
• Removing barriers that may prevent equitable employment; and
• Supporting respectful work environments where everyone feels included and able to produce excellent results.

BCFSA is proud to be Great Place to Work Certified™. This is based on direct feedback from our Team Members. Our organization has also been selected as one of BC’s Top Employers (2024) in recognition of our competitive compensation, work-life balance, and progressive programs.

SUMMARY

This position provides records management support services.

ACCOUNTABILITIES

• Identifies and classifies material into files by function, subject and property and integrates into filing systems and databases.
• Ensures the integrity of systems and verifies completeness of files.
• Coordinates the off-site storage and disposal of records in accordance with records management standards and schedules.
• Develops and maintains inventory lists and access authorization documents for records in storage and for the disposal of records.
• Searches, retrieves and delivers information and files from manual and electronic storage.
• Provides advice and assistance to staff on establishing and maintaining records management systems and records management policies.
• Responds, and provides advice, to public inquiries on information relating to real estate disclosure requests
• Receives and processes payments for real estate disclosure requests and enters information into the fee data base.
• Prepares reports on records management and fee tracking statistics.
• Contributes to the team’s development of internal work practices (e.g., policies, procedures and tools).
• Provides orientation and training to internal and/or external stakeholders within area of responsibility.
• Contributes to, participates in, and supports organizational business transformation

JOB REQUIREMENTS

• Secondary school graduation and some experience in records management.
• Knowledge of records management systems.
• Experience working in an office setting.
• Ability to exercise judgement, initiative, and discretion.
• Attention to detail.

Please refer the Job description for details