Records Clerk

at  Davies Ward Phillips Vineberg LLP

About Davies
Davies is a top-tier Canadian law firm focused on high-stakes matters. With offices in Montréal, Toronto and New York, we are consistently at the centre of the most challenging deals and cases in Canada and abroad.
A position at Davies is more than just a job. When you join the firm, you will be welcomed by a team that places as much emphasis on supporting its people as it does on serving its prestigious clients. As such, we have created a collaborative environment where team members of all backgrounds feel appreciated and are encouraged to share their ideas while working alongside some of the brightest legal and business professionals who are eager to share their knowledge and experience.
About the Position
Join our Records team in Toronto as a Records Clerk. Reporting to the Supervisor, Records, you’ll help organize and manage physical and digital records for the firm. If you are a highly organized, detail-oriented and have strong customer service skills, we want to hear from you! This position is fully in-office from Monday to Friday between 9:00 a.m. to 5:00 p.m.

Primary Responsibilities

• Maintain confidentiality of all firm records
• Open and update client files, tracking changes and access
• Perform data entry and file materials per department standards
• Retrieve and close files for off-site storage
• Reorganize file collections as needed
• Respond to internal inquiries via email and phone
• Document file locations and process closing books
• Assist legal staff with file requests
• Moderate lifting of boxes/files
• Scan and upload documents to create digital copies
• Support various projects as assigned

Qualifications

• One to two years of administration experience is preferred
• Data entry experience is a plus
• Proficient with MS Office Suite (Excel, Outlook, Word, Adobe) and able to learn new software
• Experience with Aderant software is an asset
• Detail-oriented with a focus on accuracy
• Self-directed with strong organizational and time management skills
• Excellent verbal and written communication skills
• A team player who can also work well independently
• Strong prioritization skills and ability to handle multiple tasks
• Capable of handling confidential information with good judgment

To Apply
For more information or to submit your application, please email recruitment@dwpv.com.
We thank all applicants for their interest; however, only those selected for further consideration will be contacted.
Davies is committed to providing a diverse, inclusive and accessible workplace for candidates and firm members with disabilities. Please let us know of any accommodations you may require at any time during the recruitment process

• Maintain confidentiality of all firm records
• Open and update client files, tracking changes and access
• Perform data entry and file materials per department standards
• Retrieve and close files for off-site storage
• Reorganize file collections as needed
• Respond to internal inquiries via email and phone
• Document file locations and process closing books
• Assist legal staff with file requests
• Moderate lifting of boxes/files
• Scan and upload documents to create digital copies
• Support various projects as assigne